Position Summary

The Part Time Admissions Coordinator is responsible for providing administrative support for the K–12 Admissions Office. Reporting to the Directors of Admissions, this role assists K–12 applicant families through all stages of the admissions process—from initial inquiry to enrollment.

This is a part-time position with some evening and weekend events as needed. The schedule is flexible and will be determined with the successful candidate. This role requires integrity, discretion, and the ability to maintain all information as strictly confidential.

Key Responsibilities

• Help prepare and organize all admission materials for applicant families.

• Maintain a welcoming, professional, and organized environment in all Admissions spaces for applicant families.

• Assist with admissions events (Open Houses, Information Sessions, etc.) and prepare all necessary materials to ensure a smooth experience for attendees.

• Conduct K–5 parent/guardian interviews and Class 6-10 student interviews as needed.

• Facilitate K–12 student assessments under the guidance of the Directors and Associate Directors. 

• Manage the online scheduling system and update the Admissions Google Calendar with all appointments and tours.

• Update and manage admissions databases under the guidance of the Directors and Associate Directors.

• Maintain and ensure the completion of all applicant files; proactively track missing documentation as required.

• Track monthly office expenses and handle all relevant correspondence with the Business Office.

Qualifications

• Bachelor’s Degree required.

• 1–3 years of experience in office administration.

• Proficiency with various software platforms and the ability to manage multiple digital communication channels.

• Strong organizational skills and the ability to handle multiple projects with high attention to detail and strict deadlines.

• Self-directed, enjoys taking initiative, and demonstrates the adaptability and flexibility needed to manage multiple workflows and communication channels. Prioritizes transparent and timely communication.

• Values collaboration with a variety of community members, including professional staff, students, and parents.