NORTHWEST INDEPENDENT SCHOOL DISTRICT

 

Job Title: Secretary – Assistant Principal (0902)

Reports to: Office Manager/Assistant Principal     

Dept./Campus: Campus Assigned                                                 
Wage/Hour Status: Non-Exempt                                                   
Pay Grade: P15                                                                                                             
Duty Days: 202
Date Revised: 04/2021                                                                 
                                                                                                     

Primary Purpose:
Assist the Assistant Principal in the daily running of his/her office. Provide support to the operations of the main office of the campus.

 

Qualifications:

• High school diploma or GED


• Proficient keyboarding, word processing, and file maintenance skills


• Excellent organization, communication and interpersonal skills


• School office experience preferred.


• General office management


• Receptionist skills


• Literacy in spelling and grammar

 

Major Responsibilities and Duties:

1. Check attendance, assignments – keyboarding and recording data as required.


2. Set up new files, file paperwork in a timely fashion, and keep all files orderly and current.


3. Assist with reports, monies, and fines.


4. Assist with building inventories.


5. Prepare all correspondence, forms, and other documents as required by the assistant principal.


6. Answer calls, take messages, and transfer calls.


7. Make appointments with parents, keep calendar up to date and keep assistant principal informed.


8. Assist in registration as needed.


9. Assist students and teachers when required.


10. Assist in receipt of grade scan sheets and proofing as needed.


11. Provide support to campus office staff as needed.


12. Maintain confidentiality.


13. Other duties as assigned.

     

Supervisory Responsibilities:   
N/A

 

Equipment Used:

Personal computer, printer, copier, and FAX machine.

 

Working Conditions:
Maintain emotional control under stress. Occasional district-wide and statewide travel. Occasional prolonged and irregular hours. Repetitive hand motions, prolonged use of the computer. This position requires frequent bending, stooping, twisting, pulling, overhead reaching and keyboarding. 

 

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned, alternative methods of performing your duties, or skills that may be required.