The Pleasant Hope R-6 School District has a position open for a District Office Administrative Assistant for the 2026-2027 school year.

POSITION: District Office Administrative Assistant

QUALIFICATIONS:

Education: High school graduate, preferred

Experience: Appropriate experience for position

REPORTING RELATIONSHIPS:

Reports to: Assistant Superintendent or Superintendent

TERMS OF EMPLOYMENT: 191 days, hourly

FLSA STATUS: Non-exempt

POSITION SUMMARY:

The Administrative Assistant is responsible for receiving and processing all purchase orders, ordering supplies, and ensuring all orders are complete. Greeting the public, training lunch cashiers & assisting with lunch point of sale issues.

POSITION RESPONSIBILITIES:

Greet the public, answer phones, and ensure building security through door access

Coordinate years of service gift/awards at the beginning of each school year

E-verify new employees

Enter new employee info. Into accounting software

W-4 reporting, new employees

SIS setup for school meals (beginning of year, form letters, etc.)

Coordinate cashier training for all buildings (at least 2 staff in each building should be trained)

Manage lunch charges/refunds for all schools, as needed

Organize deposits for the district, issue receipts

Organize the gate & concessions money bags for deposit

Receive & print purchase orders online that are approved by principals. Fax/email orders, if needed.

Enter invoice information into accounting software for bills to be paid. Get statements ready to pay, accounts payable duties & filing

Match checks with proof & mail after approved for payment

Print postage for all mail, all buildings

Bank and post office courier on a daily basis

School board election clerk-organize candidate filing, notarize documents & send to the appropriate people

Submit school postings/advertisements to the newspaper, as directed

Posts all legally required postings within the community (Board meeting agenda, tax rate hearing notice, bids, etc.)

Maintain website updates, as needed

Create the new year for the district & roll data over in the SIS

Create the bi-annual bus rider count lists for the Assistant Superintendent

Assist with Athletic Conference deposits, payments, and financial reports

Assist with Athletic calendars, contracts, rosters, etc.

Coordinate Facility Usage waiver forms, approval, fees, liability waivers, calendars, etc.

Fulfill student record requests

Maintains a regular filing system (at least monthly), and processes incoming correspondence

Assist with coordination of All-District Events/Activities

Sufficient health to perform the essential functions of the job

All other duties as assigned by the Assistant Superintendent or Superintendent

Salary Schedule and Employment Info. Link: https://www.phr6.org/page/district-employee-resources