Every day, BAE Systems ships the most sophisticated electronics—from the circuitry that powers the Mars Rover, to the communications gear that safeguards the F‑35, to the low‑emission solutions lighting up the City of Lights. Behind each launch, delivery, and deployment is a Shipping Administrator who turns complex contracts and purchase orders into flawless, compliant shipments that keep our missions moving.

At BAE Systems you’ll join a team of the sharpest analytical minds in aerospace and defense—people who love digging through dense documents, spotting the tiniest discrepancy, and keeping multiple internal customers smiling under pressure. We value the diversity of thought that makes our logistics flawless, and we give you the flexible work environment you need to excel both at work and at home.

Our core missions—“We Protect Those Who Protect Us®" and “We Innovate For Those Who Move the World®”—are lived out every time a critical part leaves our doors on time and on spec. If you’re ready to apply your meticulous eye for detail, love turning paperwork into precision‑engineered shipments, and want to build a career where every document you validate helps protect the planet and the people who defend it, come build your future with BAE Systems.  In this role you will be responsible for:

• Create, review, and release all required shipment paperwork (air waybills, barcode labels, commercial invoices, packing lists, etc.) in accordance with customer, commercial, and regulatory standards.
• Interface with multiple web portals required for shipping documentation.

• Read government and commercial contracts/purchase orders, and internal requisitions to locate key shipping data.
• Identify any discrepancies between data sources that prevents the creation of shipping documents.  Work with key stakeholders to reach a resolution.

• Follow internal SOPs to ensure every international shipment meets U.S. Export Administration Regulations (EAR) and International Traffic in Arms Regulations (ITAR) requirements.
• Flag any missing or questionable items for Export team to review and document corrective actions.

• Serve as the primary point of contact for internal customers and our in-house government agency, DCMA (Defense Contract Management Agency).
• Coordinate with external carriers, freight forwarders, and customs brokers as needed.

• Ensure all shipment requests are processed within defined service level targets.
• Generate routine performance reports.
• Maintain organized, audit ready, electronic and physical shipping records.
• Update status dashboards.

• Detail‑oriented reading & analytical ability: Proven ability to quickly locate, interpret, and cross‑check critical information from complex contracts/purchase orders, and internal request forms, and to validate that data against multiple internal sources before shipment documentation is finalized.
• Extreme attention to detail: Consistent history of catching errors in dense documents (contracts, invoices, compliance forms) and preventing downstream issues.
• Written & verbal communication: Clear, concise email and report writing; capable of explaining technical or regulatory details to non‑technical stakeholders in a professional, friendly manner.
• Pressure management & multitasking:  Experience handling several urgent requests simultaneously, meeting defined service‑level targets, and maintaining a positive “smile‑through‑pressure” attitude.
• Team orientation & coachability:  Willingness to take direction, accept constructive feedback, and rapidly learn new logistics processes.  Take detailed, well-organized notes.
• Computer proficiency:  Intermediate Excel/Google Sheets skills; comfortable with web‑based forms; able to learn and become proficient in an ERP/TMS system with minimal supervision.

• Positive, service‑oriented demeanor
• Process‑improvement mindset – history of identifying repetitive errors or documentation gaps and proposing practical fixes.
• Organizational agility – uses checklists, task‑management tools, or dashboards to keep work organized and audit‑ready.