About the Department

THE POSITION

The Orange County Fire Authority (OCFA) is currently recruiting to fill one (1) vacancies for the position of Accounting Support Specialist within our Finance Division. This recruitment will be used to fill the current vacancy and establish an eligibility list for future vacancies. The most desired candidates will have the ability to multi-task and work in a fast-paced team environment.

Position Duties

(These duties are intended to be representative sample of the duties performed by the class.)

• Receives and processes a variety of transactions such as receipts, invoices, statements, payments, fees, and/or other related information, which may include: coding data, processing payroll transactions and changes, creating new vendor numbers, ensuring appropriate approvals, running reports, filing paperwork, and performing other related duties.
• Create and maintain a variety of records, logs, and spreadsheets.
• Prepares, balances, and records a variety of reports, purchase orders, requisitions, statements, benefit deductions, deposits, and other related documents.
• Assists customers and employees with requests for information over the phone and in person; researches and resolves discrepancies.
• Maintains a variety of records and files.
• Performs other duties of a similar nature or level.

Minimum Qualifications

An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.   

EDUCATION (position requirements at entry):

High School Diploma, or General Equivalency Diploma (GED) 

EXPERIENCE (position requirements at entry):

Two (2) years of office experience, including six (6) months in a related accounting support area 

LICENSES AND CERTIFICATIONS (position requirements at entry):

None required

HIGHLY DESIRED QUALIFICATIONS

• Strong verbal and written communication skills  
• Proficiency in Microsoft Office: Excel, Outlook, and Word  
• Ability to learn and perform new tasks quickly and effectively  
• Ability to multi-task and work in a fast-paced team environment  

KNOWLEDGE (position requirements at entry):

  Knowledge of:  

• Principles and practices of bookkeeping  
• Office procedures, methods, and equipment  
• Automated business software packages  
• Basic accounting principles  
• Data entry techniques  

SKILLS (position requirements at entry):

 Skill in:  

• Using a computer and applicable software applications  
• Performing basic mathematical calculations  
• Maintaining records  
• Performing data entry  
• Operating standard office equipment  
• Tabulating, recording, and balancing transactions  
• Researching account discrepancies  
• Handling multiple tasks simultaneously  
• Preparing simple reports  
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the public, etc. sufficient to exchange or convey information and to receive work direction 

Other Qualifications

TENTATIVE SCHEDULE OF EVENTS

• Last day to apply: Sunday, May 17, 2026 at 11:59 PM
• Computer Skills Assessment (Microsoft Excel): Week of June 1, 2026
• Oral Interview: Tuesday, June 16 2026
• Selection Interview: Thursday, June 25, 2026
• Expected Start Date: TBD

Please note that the tentative schedule listed above may be modified to meet the needs of the Authority. 

CHANGE OF SCHEDULING / SELECTION PROCESS:

If there is a change in the scheduling or selection process, Human Resources will notify all affected candidates.

PHYSICAL REQUIREMENTS

Positions in this class typically require grasping, talking, hearing, seeing and repetitive motions.   

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.   

WORKING CONDITIONS

Incumbents work in a standard office environment.   

NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the needs of the department.

PRE-HIRE REQUIREMENTS

Before an employee is hired, he/she must successfully complete pre-employment requirements including, but not limited to: fingerprinting and background check, reference check, DMV check, licensure/certification check, Oath of allegiance to the United States of America and the State of California, and proof of eligibility to work in the United States in accordance with Immigration and Reform Control Act of 1986. All job offers are contingent upon the successful completion of a pre-employment medical exam including a drug screen through the OCFA's designated physician.   

HOW TO APPLY FOR THIS POSITION

An applicant must submit, during the application filing period, an online application and attach any supplemental information as required in the job announcement which may include submitting responses to a supplemental questionnaire. Online resumes and other unsolicited materials may be attached but will not be considered in lieu of the required online application, unless otherwise specified in the job announcement. The OCFA reserves the right to limit the number of online applications when necessary. Applicants are responsible for maintaining/updating their contact information through the online application system.  

SELECTION PROCEDURES

INITIAL SELECTION REVIEW

Human Resources reviews all initial application materials to identify qualified applicants. Applicants meeting minimum qualifications will be invited to the first phase of the recruitment process. The OCFA reserves the right to refer only the better qualified applicants if the number of applicants is high. If the number of applicants is high, the review process may include a secondary screening (by a panel of job knowledge experts) of the applications and/or supplemental questionnaires in which the better qualified applicants are referred to the next phase of the recruitment process. Because recruitment processes vary, applicants are advised to thoroughly review the job announcement before submitting their online application materials.   

COMPUTER SKILL EXAM:

Candidates must achieve a minimum passing score of 70%. The computer skill examination is pass/fail and is not weighted in the candidate’s overall score. 

PANEL INTERVIEW:

Candidates must achieve a minimum passing score of 80%. The panel interview will have a weight of 100% of the candidate's overall score. The panel interview will be arranged by Human Resources. Human Resources will notify referred candidates by EMAIL of the scheduled dates, times, and locations. 

AMERICANS WITH DISABILITIES ACT (ADA) ACCOMMODATION

In accordance with the Americans with Disabilities Act, anyone who needs an ADA accommodation for the purposes of employment testing should contact Julie Kwak, Human Resources II Analyst at (714) 573-6828 or [email protected]at least 72 hours prior to any portion of the examination process.  

RECRUITMENT/SELECTION PROCESS AND REQUIREMENTS

All recruitment/selection process and requirements will be held in accordance with the OCFA's Selection Rules, which are available for inspection in the Human Resources Department.   

ELIGIBLE LIST

The duration of an Eligible List for this recruitment is one (1) year, unless abolished by the Assistant Chief of Human Resources prior to the expiration.   

WITHDRAWING FROM RECRUITMENT PROCESS

If an applicant chooses to withdraw from this recruitment process, he/she is required to submit an email notification to Julie Kwak, Human Resources Analyst II at [email protected] requesting a withdrawal from the process. The email to the recruiter must include the applicant's current phone number.   

QUESTIONS

All questions regarding this position should be directed to Julie Kwak, Human Resources Analyst II at (714) 573-6828 or [email protected]

NOTE