Description
SPRINGFIELD HOUSING AUTHORITY
200 North Eleventh Street
Springfield, IL 62703
The Springfield Housing Authority is currently accepting applications/resumes for the following position:
Senior Financial Officer
Full-Time Position/Salary: $74,816.67 - $112,225.00 commensurate with education and experience
ESSENTIAL FUNCTIONS:
1. Assists the Chief Financial Officer in the overall planning, monitoring and operations of the Finance Division as it relates to budget development and budget submissions; monitors quarterly, semi-annual, and annual HUD financial report submissions, routine/non-routine reports, and all other granting agency reports, internal controls, investment of SHA funds, payroll processing, opening/closing SHA books at the beginning/end of the fiscal year; reconciles, analyzes and explains SHA financial and budget matters to public accountants, cost auditors, HUD officials and other agencies coordinating audit and management review activities, SHA board members, directors, and staff..
2. Assists the Chief Financial Officer in the overall planning, monitoring, HUD procurement compliance, and operations of the Procurement Division as it relates to the procurement of services, office furniture, equipment, and supplies on an agency-wide basis.
3. Assists the Chief Financial Officer in the overall planning, monitoring, and operations of the Management Information System agency-wide; provides online database resources, systems hardware, software applications, and LAN configurations.
4. Performs monitoring of all budgets and grant funds.
5. Retains records and ledgers of all budgets and grant funds.
6. Prepares all budgets and grants for review and approval.
7. Monitors and reports compliance with local, state, and federal HUD guidelines.
8. Works with the CFO to develop and implement short- and long-term financial strategies.
9. Ensures the collection and recording of all requests for leave for timekeeping and payroll summary reports.
10. Ensures the submission of accurate time sheets to the Finance Manager or Chief Financial Officer for payroll.
11. Coordinates the Finance Division’s efforts in the review, compilation, and processing of payroll.
12. Processes time reports monthly to be given to the Managers.
13. Maintains the Authority’s budget for individual programs by identifying potential problems and informing the Chief Financial Officer and the Chief Executive Officer of any concerns in budget overruns, and monitoring actual budget performance of Finance operations to identify trends as aforementioned.
14. Prepares analysis of actual vs budget quarterly for the Asset Managers, Director of HCV, Director of Self-Sufficiency Programs, Chief Operating Officer, and Chief Executive Officer.
15. Prepares the Annual Budget for board approval as needed, which incorporates estimates on income and expense projections and subsidy computations; budgets for the Conventional, HCV, LIHTC properties, Modernization, Development, and related programs are included.
16. Stays knowledgeable of changing policies regarding compliance and reporting of LIHTC, RAD, and other mixed finance properties.
17. Communicates with 3rd-party managed property owners to assist in decision-making related to the budget.
18. Assists in developing, maintaining, and overseeing the records management compliance and needs of the Division.
19. Develops procedures to ensure the uniform implementation of SHA and HUD policies, regulations, and requirements as they relate to Finance.
20. May indirectly supervise management-level supervisors of the entire Division in the preparation, coordination, and implementation of goal-oriented work plans, probationary and annual performance evaluations, and coordinating job training in the absence of the CFO.
21. Assists the Chief Financial Officer in developing budgets that meet the short/long range goals of the Authority.
22. Assists in the handling of all telephone administrative matters for the SHA’s communications system.
23. Reviews requisitions and purchase orders for the Chief Financial Officer to approve funding and approval for payment.
24. Assists with quarterly staff meetings of the Finance Division to ensure communication, goals and objectives, and updated status on issues of the SHA.
25. Assists with submitting the annual FDS reporting to HUD and scheduling the annual audit, and works to ensure a smooth audit process.
26. Ensures the payroll system is up-to-date, which allows for the HR system to provide necessary data to capture and provide up-to-date reporting as needed, process payroll as required, and complete time and attendance records of all SHA staff.
27. Cross-trains and serves as Acting Chief Financial Officer to be able to back up this position in their absence, and actively shadows the CFO to gain a full understanding of their responsibilities.
28. Cross-trains with the Finance Manager as needed to be able to back up this position in their absence.
29. Cross-trains with the Procurement Specialist as needed to be able to back up this position in their absence.
30. Ensures compliance with all applicable policies and procedures of the Springfield Housing Authority.
31. Maintains regular and reliable attendance.
32. Contributes to team efforts by performing other duties and responsibilities as required or assigned.
Requirements
Education and experience:
· Master’s degree in accounting, business administration or public administration with an emphasis in accounting from an accredited college or university; five (5) years of experience directly responsible for budget preparation, budget monitoring, human resource management; four (4) years of supervisory experience in finance, or systems management; or any equivalent combination of education, work experience, or certifications that provides the necessary knowledge, skills and abilities.
· Three (3) – five (5) years’ experience in Low-Income Housing Tax Credit (LIHTC) and mixed finance development accounting.
KNOWLEDGE, SKILLS, AND ABILITIES:
· Knowledge of and ability to apply Federal, State, local, public sector, and housing authority governmental and construction budgets, audits, grants, investments, financial reporting, procurement, inventory, AP/AR, MIS, and accounting (GAAP / GAAS) processes, procedures, policies, and regulations.
· Knowledge of and ability to apply LIHTC accounting for investments; inclusive of the reporting entity in flow-through limited liability entities that manage affordable housing partners.
· Knowledge and experience of accounting practices and principles of not-for-profit and similarly situated entities of housing authority operations.
· Knowledge of occupational hazards and applicable precautionary measures.
· Skill in problem solving and strong analytical ability.
· Skill in the proficient use of office equipment, computers, and software.
· Skill in typing 40 WPM with accuracy.
· Skill in performing complex mathematical calculations quickly and accurately.
· Skill in maintaining accurate and complete complex records and generating computerized budget, financial, and accounting reports.
· Ability to manage the Finance Division and work independently in an organized, thorough, detailed, accurate, and efficient manner.
· Ability to develop and implement area policies and procedures to improve existing operations.
· Ability to represent SHA as an executive senior manager; initiate, and maintain positive public and interpersonal relationships; and communicate (oral and written) and interact with diverse individuals (public, outside agencies/vendors, co-workers, and Commissioners) in a courteous, confidential, effective, positive, professional, and ethical manner.
· Ability to supervise, guide, and train technical, professional, para-professional, and clerical subordinates in the performance of their work.
· Ability to plan, organize, develop, and schedule the workload of assigned staff.
· Ability to maintain a valid Illinois driver’s license and be an insurable SHA driver.
· Ability to travel periodically.
Summary
Position Summary:
The Senior Financial Officer is a responsible senior management position that will support the Chief Financial Officer (CFO) in overseeing all financial functions of the housing authority, including budgeting, accounting, financial reporting, MIS, procurement oversight, and audits.
The incumbent is involved in planning, coordinating, developing, and implementing quality controls within the Division, as well as planning, coordinating, developing, and implementing policies and procedures for the Division.
The incumbent is responsible for preparing, assisting, and monitoring all budgets and grant funds, retaining records, and processing ledgers of all budgets and grant funds.
APPLICATIONS SHOULD BE FORWARDED TO:
Springfield Housing Authority
Department of Human Resources
200 N. 11th Street
Springfield, IL 62703
Via e-mail: [email protected] or fax: 217-753-4421
Pay and benefits information, and employment applications are available on the SHA Website:www.springfieldhousingauthority.org and by clicking on the link: https://Secure.YourPayrollHR.com/ta/TPCA435.careers?ApplyToJob=805522304&full_apply=&jobid=805522304
Internal candidates should use their TruPay login, Our Company, Search For Jobs, View Selected Jobs, Apply For This Job
Posting Dates: 3/30/2026 - 4/9/2026
This position will remain open until filled
The Springfield Housing Authority is an Equal Opportunity Employer