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Receptionist - Middle School

@ Vincennes Community School Corporation
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Vincennes, Indiana, United States
OnsiteFull Time
Responsibilities:greet visitors, manage sign-in, coordinate transportation
Requirements Summary:Front desk receptionist with clerical duties, visitor management, attendance support, and coordination of athletics and transportation; proficient with PowerSchool, Google Workspace, and MS Office.
Technical Tools Mentioned:PowerSchool, Phone System, Google Workspace, Microsoft Office Tools, Visitor Management System
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Job Description
    Receptionist - Middle School JobID: 1839
  • Position Type:
      Secretarial/Clerical/Receptionist

  • Date Posted:
      4/18/2026

  • Location:
      George Rogers Clark Middle School

    •   Additional Information:  Show/Hide

    Job Title: Middle School Receptionist

    Primary Role
    The Middle School Receptionist provides essential clerical, communication, and security support for the daily operations of the school. This role greets visitors, manages student entry and attendance, and oversees visitor compliance through Safe Visitor scans. The Receptionist also supports athletics, transportation scheduling, and event preparation, including programs and award ceremonies. By maintaining organization, professionalism, and strong communication, the Middle School Receptionist helps ensure a safe, welcoming, and well-coordinated school environment.

    Key Accountabilities
    Job Specific Responsibilities

    • Serve as the primary office greeter, welcoming visitors, students, and staff in a professional and friendly manner.
    • Monitor door entry, manage student sign-in/sign-out, and process Safe Visitor scans for security compliance.
    • Assist with clerical duties including mail sorting, faxing, and maintaining the bell schedule.
    • Support attendance processes by assisting with calls and recordkeeping.
    • Track and distribute Chromebooks for students, maintaining accurate records.
    • Provide clerical support for athletics, including scheduling, communication, and event preparation.
    • Coordinate transportation needs for daily operations, event buses, and extracurricular activities.
    • Prepare programs for school events and awards ceremonies.
    		Industry
    K-12 Education
    Employment Type
    Full-time
    Reports To
    Middle School Principal
    Location
    Middle School Building

    Collaboration and Communication

    • Communicate regularly with administrators, staff, students, and families to provide information and support daily operations.
    • Use the transportation radio to collaborate with bus staff and ensure smooth scheduling for students and events.
    • Partner with athletic staff and administrators to coordinate athletic events, transportation, and programs.
    • Relay phone calls, messages, and communications accurately and promptly to the appropriate personnel.

     
    Professional Standards, Growth, and Compliance

    • Ensure compliance with district policies and safety standards, including visitor management and student tracking.
    • Maintain professionalism, confidentiality, and reliability in all office, attendance, and athletic-related tasks.
    • Demonstrate strong organizational skills and attention to detail in managing multiple clerical responsibilities.
    • Engage in professional development opportunities to strengthen office, communication, and technology skills.

     
    Competencies
    Technology Systems

    • PowerSchool Student Information System
    • Phone System
    • Google Workspace
    • Microsoft Office Tools
    • Visitor Management System

     
    Interpersonal Skills

    • Communication & Listening Skills
    • Collaboration & Teamwork
    • Adaptability & Flexibility
    • Conflict Resolution
    • Professionalism & Reliability

     
    Qualifications

    • High school diploma or the equivalent
    • Experience in an office setting preferred

     
    Physical Demands

    • Lifting � Infrequent (Less than 30 minutes/day) - up to 25 lbs.
    • Pushing/Pulling - Infrequent (Less than 30 minutes/day) - up to 25 lbs.
    • Sitting � Frequent (2.5 - 5.25 hours/day)
    • Standing � Occasional (30 minutes � 2.5 hours/day)
    • Walking - Occasional (30 minutes � 2.5 hours/day)
    • Bending/Stooping (at waist) - Infrequent (Less than 30 minutes/day)
    • Squat/Crouch/Kneeling/Crawling - Infrequent (Less than 30 minutes/day)
    • Overhead work - Infrequent (Less than 30 minutes/day)
    • Driving - Infrequent (Less than 30 minutes/day)
    • Climbing ladders - Infrequent (Less than 30 minutes/day)
    • Additional Activities or Use of Tools: Copiers, printers, computer, two-way radio, intercom system

     
    Other Duties
    Perform other related duties as assigned to support the efficient operation of the middle school building and middle school office efficiency.
     
    The faculty and staff of Vincennes Community School Corporation are committed to high expectations and high standards. In partnership with our community, we provide a safe, supportive, and innovative learning environment where every student is valued, challenged, and prepared for future success. We believe in fostering lifelong learning, embracing diversity, and equipping students to be confident, productive members of society.
     
    Vincennes Community School Corporation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.