Description

This part-time Staff Associate provides administrative support for the Coordinated MS in Nutrition and Dietetics program and plays a crucial role in ensuring the smooth and efficient operation of academic and administrative functions for the program. Responsibilities include managing student records, coordinating communication with faculty and students, and assisting with event planning and logistics. Meticulous attention to detail and excellent organizational skills will be essential in supporting the program's overall success and fostering a positive academic environment.

Position Duties  

• Schedules appointments and meetings; prepares meeting agendas and takes minutes.
• Provides support for faculty including travel and lodging arrangements; processes bills or expenses, purchasing and payment requests, equipment repairs and classroom needs.
• Provides support for event planning, production and marketing recruitment activities such as open houses, student orientation, pre-commencement recognition and award ceremonies, graduation, research presentations, and special events.
• Assists with exam administration preparation, proctor scheduling and oversight, tracking and securely maintaining copies of exams.
• Assists in completing and updating Course Forms.
• Serves as a liaison between the Program, and the University Offices such as Office of Graduate Admission, Enrollment Management, OSA, Financial Aid Office, Libraries, etc.
• Maintains accurate and complete files on programs and students, including purging outdated files.
• Timely communicates to students and faculty/staff of any operational changes such as classes postponed, cancelled, changed, instructor absences, etc.
• Advises students on how to navigate university academic and student support systems.
• Acts as liaison for Student Associations, and other special student programs, among faculty/staff, and university offices and students.
• Provides information to prospective students on Nutrition and Dietetics academic program, admission requirements, policies, and procedures; timely responds to telephone, e-mail, and other inquiries requesting information on the program and profession.
• Arranges for admissions interviews, maintains interview records, and computes interview and admission data and generates enrollment reports.
• Assists in program’s accreditation preparation such as distributing survey, collecting, reviewing, and entering data, as well as developing documents for Self-Study.
• Monitors Talent Acquisition site for faculty and adjunct applications and acts as liaison with HR department throughout hiring and onboarding process.
• Coordinates and assists administration of a variety of recurring activities and non-recurring projects.
• Maintains inventory of equipment including equipment used in class, and office supplies and assessing the needs of the department monthly.
• Ensures that copies are made as needed for classes or special events.
• Provides support to PT Staff Associate dedicated to Clinical Coordination responsibilities.
• Performs other such duties as may be assigned from time to time.     

Supervision Exercised    

Supervises student workers/graduate assistants.

Position Qualifications  

• Minimum of an associate degree; bachelor’s degree strongly preferred.
• Minimum of three years of experience as an administrative assistant, preferably in an institution of higher learning.
• Effective professional interpersonal skills including excellent verbal and written communication skills.
• Excellent organization and time management skills and meticulous attention to detail.
• Can set priorities and meet expected deadlines.
• Discretion required in terms of privacy of student educational records and clinical clearance information.
• Proficient in computer applications, specifically, Microsoft Office Suite including Microsoft Word, Excel, Access, Publisher, PowerPoint, and Outlook. Experience with Brightspace (Classes) and Banner is a plus.
• Ability to function independently and initiate projects when necessary.
• Ability of function efficiently in highly demanding environment.

Work Hours

Exact hours to be determined with supervisor; generally up to 20 hours per week.

Summary

About the Institution

Ranked in the top 9% of private US colleges that provide the best return on tuition investment, Pace University transforms the lives of its diverse students—academically, professionally, and socioeconomically. Currently, the University enrolls more than 13,000 students in more than 150 bachelor’s, master’s, and doctoral programs. Pace University is at the forefront of creating opportunity. Through the convergence of strong academics, experiential learning, and dedicated advising, Pace University empowers its students and positively impacts its communities.

Benefits Offered

Pace University provides a competitive benefit program designed to offer the following:

• Medical, vision and dental insurance for preventive care or diagnostic and surgical procedures as well as an incentivized medical plan waiver option for those who choose not to participate (FT Employees).
• Income protection in the event an employee is not actively at work, due to illness (FT Employees).
• 403B investment opportunity to save toward financial security in retirement (PT and FT Employees).
• Programs and services that assist in balancing work and personal life (PT and FT Employees).
• Educational opportunities for the employee and eligible members of their family to pursue a degree at Pace or another higher education institution (PT and FT Employees).
• Opportunity for faculty and staff to participate in Pace’s award-winning health and wellness program, Pace Yourself to Wellness, which is designed to inspire employees to engage in healthy habits while optimizing health care resources (PT and FT Employees).
• Discount purchase plans for everything from entertainment, shopping and travel (PT and FT Employees).

AA/EEO Statement

Pace University is committed to achieving full equal opportunity in all aspects of University life. Pursuant to this commitment, the University does not discriminate on the basis of actual or perceived sex, gender or gender identity; race; color; national origin; religion; creed; age; disability; citizenship; marital or domestic partnership status; sexual orientation or affectional status; genetic predisposition or carrier status; military or veteran status; status as a victim of domestic violence, sex offenses or stalking; or any other characteristic protected by law federal, state or local law, rule or regulation.

Annual Security Report Notice

Pace is committed to ensuring the safety and security of the students, faculty, staff and visitors to the University. In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University’s Safety and Security department publishes an Annual Security and Fire Safety Report, which can be accessed here. The report contains information on security policies as well as crime and fire statistics for the University.