Position: Assistant Academic Counselor
Classification: Full-Time; Exempt (10-month contract with some summer responsibilities)
Primary Reporting Relationship: Academic Counselor
Secondary Reporting Relationships: High School Principal
Ministry Areas: Bay Area Christian School
Interfaces: Students, parents, administrators, staff, and other stakeholders as appropriate
Benefits: Paid leave and holidays; health insurance with employer contribution, faculty tuition discount, and 403(b) retirement account available
Mission: Bay Area Christian School exists to provide quality, Kingdom education to the next generation, empowering them to make disciples of Jesus at home, in society, and through the church.
Employee Profile:
Acceptance of and agreement with the Bay Area Church statement of faith and standard of conduct
A strong, clear Christian testimony
A lifestyle that displays an ongoing personal relationship with God and a commitment to serve Him daily
Job Purpose: The Assistant Academic Counselor supports the Academic Counselor in serving secondary students in grades 7-12. This role partners with faculty, administrators, and families to guide students in course selection, goal setting, academic achievement, and preparation for college or career pathways. This individual serves students and families with excellence, compassion, and integrity, supporting both academic success and spiritual development while ensuring smooth academic guidance operations.
Key Responsibilities:
Academic Planning & Student Support
Assist students in grades 7-12 with course selection and long-term academic planning
Monitor student academic progress and identify students in need of additional support
Process transcript requests and ensure accuracy through audits and graduation requirement checks
Assist with student scheduling, including course entry, adjustments, and distribution of schedules
Support dual credit students with scheduling and grade entry each semester
Collaborate with teachers and administrators to develop academic intervention plans
Support students transitioning from junior high to high school
Maintain accurate academic records and documentation in accordance with school policies
College & Career Readiness (High School Focus)
Support students and families in understanding graduation requirements
Assist with college and career exploration resources and programming
Provide guidance on college applications, timelines, and admissions requirements
Help coordinate standardized testing information (PSAT, SAT, ACT, etc.)
Assist with scholarship and financial aid information distribution
Support transcript requests and academic documentation as needed
Junior High Academic Development
Help junior high students develop study skills, organization strategies, and time management habits
Provide age-appropriate academic goal-setting guidance
Assist with transition preparation for high school course pathways
Family & Faculty Collaboration
Communicate regularly with parents regarding academic planning and student progress
Participate in parent-teacher conferences as needed
Partner with faculty to identify trends in student performance and academic needs
Provide academic resource recommendations to families
Program Development & Administration
Assist in developing and implementing school-wide academic counseling programs for grades 7-12
Support orientation events, course registration processes, and academic workshops
Maintain counseling materials, college and career resources, and student files
Participate in faculty meetings, professional development, and school events
Spiritual Integration
Encourage students to view their academic growth as part of their spiritual development
Model Christian character and support the school’s mission and statement of faith
Participate in school chapel and faith-based initiatives as appropriate
Compliance & Confidentiality
Maintain confidentiality of student records in accordance with school policies and applicable regulations
Follow established procedures for data handling and communication