Location: Greater Bay Area

Director, Facilities & Capital Projects

Reporting to the Senior Director of Risk Management & Facilities, the Director of Capital Projects & Facilities is a key member of the Property Management leadership team, responsible for preserving and sustaining MidPen’s assets. This role partners closely with Property Management, Housing Development, Asset Management, Legal, Accounting, and external stakeholders.

The Director oversees the Area Maintenance Lead (AML) cohort and Facilities Coordinators, directly supervises two Regional Maintenance Managers and one Senior Facilities Coordinator, and provides high-level support and training to field maintenance staff.

Responsibilities

• Provide portfolio-level oversight of facilities quality, efficiency, and coordination
• Lead and develop Area Maintenance Leads supporting assigned portfolios
• Establish preventive maintenance standards and oversee related policies, procedures, and workflows
• Mentor maintenance staff and support training, operational best practices, and continuous improvement
• Support regulatory and physical inspections to ensure compliance and smooth property operations
• Conduct root cause analyses and implement corrective training as needed
• Mitigate facilities-related risk in compliance with applicable laws and internal policies

Capital Project Oversight

• Manage all phases of capital projects, from planning and design through construction and closeout
• Partner with Asset Management on capital planning, goal-setting, and tracking
• Ensure projects meet Physical Needs Assessments, budgets, timelines, and quality standards
• Oversee deferred maintenance planning and incorporation into long-term capital plans
• Maintain strong relationships with regulatory agencies, vendors, and internal stakeholders
• Contract Procurement
• Oversee facilities procurement to balance quality, efficiency, and cost
• Ensure portfolio-wide vendor compliance, bidding support, and contract execution
• Collaborate with Vendor Management on sourcing, bulk purchasing, and contract management

Partnership on New Properties

• Serve as liaison to Development on building design and maintenance readiness
• Provide technical expertise during construction closeout, lease-up, and stabilization
• Support system knowledge transfer (HVAC, plumbing, security, etc.) to operations teams

Operational Safety Support

• Ensure completion of annual safety inspections and related billing
• Provide ongoing OSHA and safety compliance training
• Support accident investigations and promote workplace safety initiatives
• Perform other assignments as requested

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the education, knowledge, skill, and/or ability required.

Education and Experience

• Bachelor’s Degree in the field of Maintenance, Construction or Facilities Management preferred. Minimum of 5 years prior relevant industry experience and a minimum of 3 years prior supervisory experience, or an equivalent combination of education and experience.
• Safety mitigation, contract procurement, and management background highly preferred

Knowledge, Skills, and Abilities

• Knowledge of preventive maintenance practices and familiarity with all building systems including electrical, plumbing, HVAC, flooring, roofing, structure, swimming pools, landscape maintenance, elevator operations, security and fire alarm systems, and storm water treatment retention systems
• Ability to anticipate maintenance issues, plan preventative measures and train others in the use of high-quality standards and procedures
• Thorough knowledge of OSHA regulations, environmental issues (particularly in relation to lead and asbestos regulations) and safe practices
• Ability to read and understand blueprints
• Ability to multi-task under pressure in order to meet competing deadlines, gather and analyze information, and solve problems skillfully and timely in a fast-paced work environment while maintaining ability to organize, and track document paper flow
• Ability to communicate professionally and effectively via phone and in writing with site staff and internal partners, and external vendors
• Proficiency using Microsoft Office (i.e., Excel, Word, PowerPoint, Access, Project, and SharePoint)
• Intermediate to Expert Excel skills highly preferred
• Interest and/or background in the affordable housing industry preferred
• Must possess a valid California Driver License, proof of current auto insurance policy, and reliable transportation

Physical Requirements

• Constantly perform desk-based computer tasks
• Frequently sitting
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 15 pounds
• Rarely twist/bend/stoop/squat, kneel/crawl
• This position is considered moderately to highly physical and requires a lot of standing, bending, lifting, and walking
• Able to stoop, kneel, carry, push and pull, ascend/descend stairs, climb on ladders, climb on roofs, and crawl in confined spaces on a regular basis
• The ability to lift and carry up to 50 pounds on a regular basis
• Ability to travel to different sites and properties

Pay Range

$164,000 - $184,500 Annual Salary - Pay based on applicable experience and qualifications