Accounts Payable Clerk  Hourly Pay:  $16.85

 Monday - Friday

 Hours: 8:00 A.M. - 5:00 P.M

Definition:  This position is responsible for all accounts payable owed by the City of Artesia.  Reports to the Assistant City Clerk-Treasurer.

Essential Functions:    (Essential functions, as defined under the Americans with Disabilities Act, may vary among positions, but may include the following tasks, knowledge, abilities, skills and other characteristics.  This list of tasks is ILLUSTRATIVE ONLY and not intended to be a comprehensive listing of tasks performed by all positions in the classification.)

 Tasks:

Settle all accounts payable owed by the City of Artesia.

Resolve discrepancies with invoices and purchase orders.

Resolve discrepancies with vendors through Purchasing Agent.

Data entry of information for payment.

Prepare accounts payable reports.

File all accounts payable documents.

Prepare IRS 1099 forms to vendors.

Knowledge, Abilities, Skills and Other Characteristics:

Knowledge of principles and practices of bookkeeping/accounting

Knowledge of automated accounts payable system

Knowledge of governmental purchasing practices

Knowledge of windows-based computer system including data entry, spreadsheets, and word processing.

Ability to file accurately.

Knowledge of cashier functions.

Ability to operate a multi-line telephone system.

Qualifications:

Prior experience with accounts payable.

Typing at 50 wpm.

10 key calculator by touch.

Basic office, computer and bookkeeping skills.

High school education or GED.

Valid New Mexico driver’s license.

Physical Functions:

Ability to move or lift objects weighing 25 pounds or more.

              Must be able to sit up to four hours at one time, and up to eight hours total per workday.

              Must be able to crouch and/or kneel for up to 10 times total per workday.

Must be able to work with arms bent for up to four hours at one time for up to four hours per day.

Must be able to use arms to push/pull with an estimated force of 5 pounds, up to 5 times total per day.

Must be able to use hands and fingers to grasp and manipulate equipment and materials needed to perform essential job duties.

Must be able to coordinate use of hands and eyes in operation of various types of office equipment.

Working Conditions:

Indoor temperature is controlled to maintain comfortable work environment year-round.

Floor has short pile carpet over concrete, without padding.

Worker primarily works alone with or without explicit directions from supervisor.  Worker consults with one other individual or with small groups of individuals, either on the telephone or in person, on a regular basis.

Equipment, Tools, and Materials:

Telephone

Computer terminal

Computer keyboard

Computer Printer

Copier machine

Fax machine

Calculator/adding machine

Various forms

Wide variety of paperwork

Writing utensils

Various Office Supplies