Scholarship & Volunteer Coordinator (Part-Time)

Department: Public Affairs

Location: Wellesley Hills

MassBay
fosters educational excellence and academic success to prepare students for
local and global citizenship, to promote their personal growth, to meet
critical workforce demands of communities, and to contribute to the region’s
economic development.

Massachusetts Bay Community College is
served by a cadre of employees of varied backgrounds and experiences.  We invite all individuals to consider joining
our community.

Located
in Greater Boston, MassBay is a comprehensive, open-access community college,
offering associate degrees and certificate programs on three campuses in
Wellesley Hills, Framingham, and Ashland, Massachusetts.

Position Summary:

The ideal candidate will join a vibrant educational
community, and have a desire and ability to serve a population of students with
various needs and backgrounds. This is a
part-time position. 

Reporting to the Associate Director of
Development, this part‑time role manages two critical needs for the Office of
Institutional Advancement: scholarship management and volunteer management. The
position plays an essential role on a small team, supporting students, donors,
volunteers, and corporate partners through accurate scholarship administration
and meaningful volunteer engagement.

Key
Responsibilities and Duties:

Scholarship Management:

• Manage the Foundation’s scholarship program from application through award and reporting;
  
  
• Run the scholarship process each semester (summer, fall and spring), including applications, reviews, selections, and notifications;
  
  
• Ensure accurate record keeping and that the administration of scholarships follows donor requirements, college policies, and fiscal year budget constraints and timelines;
  
  
• Oversee the scholarship management system (AwardSpring), including setting up applications, award criteria, and reports;
  
  
• Collaborate with the MassBay Fiscal Office, Student Accounts, Financial Aid, and department staff to award and reconcile scholarships;
  
  
• Answer questions and provide guidance to students, faculty, staff, and the general public about our scholarship process;
  
  
• Prepare scholarship reports and summaries for donors, Foundation Board members, College staff, and for promotional materials;
  
  
• Identify opportunities to improve scholarship processes and stewardship, as appropriate.
  

Volunteer
Management:

• Actively grow the volunteer pool through outreach to new and existing corporate and community partners that support employee volunteerism;
  
  
• Recruit, onboard, and support volunteers through training, communication, and ongoing engagement;
  
  
• Work with College staff, including Career Services, Deans, and faculty, to identify meaningful volunteer opportunities;
  
  
• Serve as a resource for faculty and staff seeking to engage volunteers;
  
  
• Develop and maintain volunteer policies, training, and best practices in alignment with the College’s culture and guidelines;
  
  
• Develop the volunteer portal (Bloomerang) and maintain accurate volunteer records;
  
  
• Identify opportunities to improve volunteer program and stewardship, as appropriate.
  
  

This list is not to
be considered all-inclusive. A supervisor may assign other duties as required
to meet the needs and foster the mission of the College.

All employees of
MassBay are expected to work collegially and collaboratively within a community
that values and celebrates the variety of student experience.

Required Qualifications:

Bachelor’s degree in Education, Counseling, Psychology,
Business Administration, Mathematics, Computer Science, or other field related
to area of assignment; with three (3) years experience and/or training
involving area of assignment, which may include college registration, academic
advisement, career development, career experience, training, curriculum
development, audio/visual or graphic production, grant administration, budget
development, program/project management, event planning, administrative work in
an academic environment, or personal computer operations; or an equivalent
combination of education, training, and experience.

Additional
Requirements:

• Ability to work on campus
  and to travel between campuses as needed; valid driver’s license required;
  
  
• Ability to lift and carry
  up to 20 pounds and assist with transporting materials for events.

 Preferred Qualifications:

• Three
  years of related experience in advancement, development or alumni
  relations within higher education, or other mission‑driven settings;
• Sensitivity and commitment to the goals of Affirmative Action; 
• Experience working in a community college or similar environment; 
• Demonstrated commitment to working with students in need;
• Strong
  organizational skills and ability to manage multiple tasks accurately
  while meeting deadlines;
• Excellent attention to
  detail, follow-through, and ability to work with data, records, and
  reports;
• Strong interpersonal and
  relationship-building skills, with the ability to work effectively with
  faculty, staff, students, volunteers, board members, and external
  partners;
• Demonstrated ability to
  develop strategy and provide leadership, while also accepting guidance and
  working effectively within established priorities;
• Advanced written and
  verbal communication skills, including the ability to listen, share ideas,
  and explain processes clearly;
• Ability to understand and
  follow donor requirements, College policies, and guidelines;
• Comfort using databases
  and technology tools, including CRM systems, online platforms, and
  Microsoft Office products;
• Demonstrated
  professionalism, sound judgement, and discretion when handling sensitive
  or confidential matters;
• Positive attitude, desire
  to make a difference, and willingness to accept other duties and assigned;
• Experience with Bloomberg and Award Spring;
• Experience using basic design or communication tools (e.g., Canva) to support outreach and engagement.
  
  

Additional Information:

Salary Range:            $36.55 per hour

Classification:            MCCC Part-time

Source of Funding:   Local Trust

To Apply:                   Please include a letter of
interest and resume with your online application.

Deadline:                    April 15th, 2026, or after that
until filled. 

Final candidates
are required to provide sealed transcripts and official certifications. 

Hiring is
contingent upon a successful CORI clearance. 

Massachusetts Bay Community
College is an affirmative action/equal opportunity employer and does not
discriminate on the basis of race, color, national origin, sex, disability,
religion, age, veteran status, genetic information, gender identity or sexual
orientation in its programs and activities as required by Title IX of the
Educational Amendments of 1972, the Americans with Disabilities Act of 1990,
Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights
Act of 1964, and other applicable statutes and college policies. The College
prohibits sexual harassment, including sexual violence. Inquiries or complaints
concerning discrimination, harassment, retaliation or sexual violence shall be
referred to the College’s Affirmative Action and/or Title IX Coordinator, the
Massachusetts Commission Against Discrimination, the Equal Employment
Opportunities Commission or the United States Department of Education’s Office
for Civil Rights.