Position Profile

Position: Educational Support Professional: School Administrative Specialist II

Department/School: Colorado Springs School of Technology

Reports To: 

FTE: 0.50 FTE

Days/Year: 210

Salary Grade: A10

Salary Schedule: This position is based on the 2025-2026 ESP Salary Schedule, School Based Positions (Group B)

FLSA Status: Non-Exempt

 

Applicants must be legally authorized to work in the United States.

 

Position Summary 

Performs advanced administrative, records management, and financial support functions to ensure effective school operations. Coordinates office procedures and supports compliance with district, state, and federal requirements. 

 

Essential Job Functions

Includes functions in School Administrative Specialist I position, in addition to the below. 

• Oversees daily office operations and coordinates workflow among support staff


• Maintains student records, transcripts, immunization records, and health files


• Processes enrollment/withdrawal documentation and ensures compliance with regulations


• Prepares attendance verification, eligibility, and related reports


• Assists with payroll processing and substitute documentation


• Collects, records, deposits, and reconciles school funds in accordance with procedures


• Maintains inventory of supplies and equipment; oversees ordering


• Issues building keys and monitors office equipment maintenance


• Assists with preparation of newsletters, reports, meeting agendas, and minutes


• Coordinates collection and processing of required district, state, and federal forms


• HS Only: Assists with graduation preparation, GPA calculations, and related documentation


• May facilitate athletic eligibility verification and related recordkeeping


• Provides first aid and administers/monitors medication in compliance with policy


• May train and provide guidance to School Specialist I staff or student assistants

Knowledge, Skills, and Abilities

• Knowledge of school office procedures and student information systems


• Knowledge of basic accounting and bookkeeping practices


• Ability to reconcile records and maintain accurate documentation


• Ability to interpret and apply district policies and procedures


• Strong organizational and problem-solving skills


• Ability to train and oversee others


• Proficiency in word processing, spreadsheets, and database systems

Qualifications

• High School diploma or equivalent; coursework in office practices or business preferred


• Minimum three (3) years clerical, secretarial, bookkeeping, or school office experience


• Demonstrated proficiency in computer applications and accounting systems


• Preferred CPR/First Aid Certification

Working Conditions & Physical Demands

Work is performed in a typical school office environment. Duties are primarily sedentary with periods of walking and standing. May lift and carry up to 20 pounds. Requires ability to operate office equipment and communicate effectively.

 

Employees in this category will also receive the following for the 2025-2026 school year:

1. Non-Recurring Pay: 7% of base salary in Non-Recurring Pay (distributed as 3.5% on November paycheck and 3.5 % on May paycheck). 


2. Staffing Stability Incentive (Adams Elementary, Galileo Middle School and Mitchell High School): ESP employees will receive the equivalent of one salary step divided over 12 pay periods. 

Base Salary Setting: Employment, assignment and salary placement, is in accordance with job description requirements. A work history is required to demonstrate job title, job duties and time worked in the position. Grade placement for ESP positions is determined by the Salary Schedule by Job Title resource. Reference the linked How Your Compensation Is Determined for more details. 

 

Salary Setting (New Hires): Any newly-employed Education Support Professional will be placed on the twenty-five (25) step system.  Each step represents two years of experience, based upon equivalent experience.  The maximum number of years of experience granted is 19-20 years, which is equivalent to placement on step ten (10). Steps are determined by experience listed on the application and resume.

 

Salary Setting (Rehires): Returning employees who have previously resigned or separated from the District will be rehired at the same step they were on at the time of resignation/separation plus any new experience gained in the same job,  provided step increases were approved by the Board during the years in question. 

 

Employees with experience in the District who have left the District and then returned to the same position shall be hired at the same pay grade (refers to the ESP placement on salary schedule by job title) and step at time of resignation.  Additional relevant experience gained after resignation may be evaluated from the employee’s  application and updated resume.  

 

See Employee Handbook (located on the D11 website) for information on salary setting for rehires (after retirement), promotions and lateral transfers. 

EQUAL EMPLOYMENT OPPORTUNITY