Work Status: Contingent Upon Contract Award

Be the steady force that keeps mission-critical operations organized, informed, and moving forward. We are seeking a highly capable Administrative Assistant to provide essential administrative and coordination support to the Program Integration Office (PIO) in a fast-paced Air Force environment. This role is ideal for a professional who excels at managing competing priorities, maintaining confidentiality, coordinating schedules and travel, and ensuring leadership and staff have the support they need to operate efficiently. If you are organized, adaptable, and confident working across multiple offices and systems, this is an opportunity to play a central role in a high-visibility mission support team.

Position Summary

The Administrative Assistant will provide comprehensive office and administrative support to the PIO, including meeting documentation, calendar management, contractor access coordination, TDY and travel support, visit coordination, and general office administration. The role requires strong familiarity with U.S. Air Force administrative processes, travel systems, and office applications, as well as the professionalism and discretion needed to support sensitive activities and leadership priorities.

Key Responsibilities

• Document key discussion points, decisions, and lessons learned from all PIO meetings.
• Manage the contractor access program and support related administrative coordination.
• Build and maintain the wing bed-down calendar.
• Coordinate and manage temporary duty (TDY) travel, schedules, conferences, and telecommunications.
• Provide day-to-day administrative support to PIO offices across all aspects of office operations.
• Support activities requiring access to Air Force administrative application suites, including systems such as MyEval, MyDecs, MyReport, MyFitness, MyBiz, AMS, MilPDS, BLSDM, DTS, and LeaveWeb.
• Coordinate with the installation protocol office on visit requests involving the PIO.
• Maintain organized records, schedules, communications, and administrative documentation.
• Assist with planning and executing office workflows to ensure timely completion of tasks and support requirements.
• Support internal coordination across multiple parts of the organization while maintaining visibility on deadlines and priorities.
• Provide responsive administrative support in a dynamic environment with shifting requirements and short suspense actions.
• Exercise professionalism, confidentiality, and discretion in handling sensitive information and office matters.