Position Title: Development Coordinator

Department: Administration

Reports To: Vice President of Development & Impact

Location: UHAP

FLSA Status:

 ?Exempt  ?Non-Exempt

Position Type:

?Full-Time ?Part-Time ?Temporary ?Intern ?Contract

Organization Description

Hmong American Partnership (HAP) is a social service and community development organization whose mission is to empower the community to embrace the strengths of our cultures while achieving our potential. HAP’s vision is to create profound social, economic, and educational transformation by providing culturally responsive services, housing stability programs, and wellness support for the Southeast Asian and immigrant/refugee populations.

HAP’s vision is to reach out to the world with profound social, economic, and educational transformation.

Position Summary

The Development Coordinator supports the organization’s fundraising, grant management, and administrative operations. This role manages the grant process from research to reporting, assists with donor engagement, and provides administrative support to ensure smooth departmental operations. The ideal candidate is detail-oriented, organized, and passionate about advancing the organization’s mission through effective resource development.

Key Responsibilities and Duties

Grant Coordination

• Research and identify new public and private funding opportunities.
• Maintain a grants calendar with deadlines for proposals, renewals, and reports.
• Assist in writing, editing and submitting grant proposals, letters of inquiry, and related documents.
• Collect, analyze, and organize program data for grant applications and reports.
• Collaborate with program and finance teams to ensure compliance with grant requirements.
• Monitor grant-funded activities and track expenditures in coordination with finance.

Development Support

• Assist with donor database management, including accurate entry and timely acknowledgments.
• Help prepare donor communications, newsletters, and event materials.
• Support the planning and execution of fundraising campaigns and special events.
• Prepare progress reports and fundraising performance summaries for leadership.

Administrative Duties

• Schedule meetings, prepare agendas, and take minutes for development-related meetings.
• Maintain organized physical and digital filing systems for development and grants.
• Coordinate logistics for events, site visits, and presentations.
• Process incoming and outgoing correspondence for the development team.
• Work with program managers to gather information, success stories, and performance data.
• Assist in budget tracking, invoice processing, and purchasing as related to development activities.

Qualifications

• Associates degree in nonprofit management, communications, public administration, or related field (or equivalent experience).
• 1-2 years of experience in development, grant writing, or nonprofit administration.
• Strong written, verbal, and interpersonal communication skills.
• High attention to detail with strong organizational and time management skills.
• Proficiency in Microsoft Office Suite and donor database software (e.g., Bloomerang, Salesforce).
• Ability to work independently and collaboratively in a fast-paced environment.

Supervisory Responsibilities

?Yes ?No

 If yes, specify: [Insert details, e.g., “Supervises a team of 3 program coordinators.”]

Working Environment

The following position requirements are representative of those that will be encountered while performing the responsibilities of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

·       While performing the duties of this job, the employee is regularly required to stand, sit; talk, hear, and use hands and fingers to operate a computer, phone, and keyboard.

·       Must be able to remain in a stationary position for sustained periods of time in an indoor setting.

·       Ability to tolerate moderate noise levels (i.e., shared open office space with computers, phones, printers, light traffic).

·       Must have the ability to move about the office to access files and office equipment.

·       Must have access to reliable transportation for occasional travel for meetings at other HAP office locations, events, and offsite meetings.

·       Occasional moving or lifting of boxes or files up to twenty pounds.

·       Able to focus on data, analyze the information and draw conclusions.

·       Frequent interactions with coworkers and participants requiring the ability to communicate effectively.

·       Frequent communication via email requiring ability to fluently read and write in English.

·       Frequent preparation and analysis of figures.

Compensation & Benefits

Pay Range $24.04 to $28.85

All full-time (30+ hours per week) Hmong American Partnership (HAP) employees enjoy:

• Comprehensive Benefits Package: Medical Insurance, Dental Insurance, Vision Insurance, Life Insurance, MN Paid Leave, LTD, Accident & Critical Illness, 16 Days of Paid Time Off (PTO) + an organization-wide paid Mental Health Week, 11 Holidays, 401K, and more!
• Career Development: Training & Professional Development Opportunities!

Understanding

This job description is intended to describe the general nature and level of work to be performed by the person assigned to this position. It is not intended to be an exhaustive list of all responsibilities, activities and skills required of the position. Management retains the discretion to add duties or change the duties of this position at any time.

With my signature, I acknowledge that I have reviewed and understand the function and major responsibilities assigned to this position.

Employee Name (print):                                                                                                                              

Employee Signature:                                                                                            Date:                                

 EEO Statement

HAP is an equal opportunity and affirmative action employer. Our organization will not discriminate against or harass any employee or applicant for employment because of race, color, creed, religion, national origin, sex, sexual orientation, gender, gender identification, disability, age, marital status, familial status, membership, or activity in a local human rights commission, or status with regard to public assistance.

Individuals with disabilities in need of accommodation should contact us at [email protected]