• Job Description and Responsibilities:
• Accurately and efficiently process bi-weekly and semi-monthly payrolls across multiple states and Canada.  
• Prepare required information for Workers’ Comp, Accounting, and 401(k) program annual audits.
• Assist the Finance department with both Internal and External audits.
• Process new benefit enrollments and updates for qualifying life changes using the Benefit Provider's websites.
• Prepare and process monthly benefit invoices.
• Provide FMLA, STD, and LTD documentation to employees, as needed.
• Initiate Life claims and assist the family of the employee as needed.
• Complete the onboarding of new hires into the dedicated HRIS.
• Prepare and process year-end tasks, including, but not limited to, audits, W-2, T4, tax reconciliations, and ACA filings.
• Prepare and process 401(k) contributions in compliance with required timelines.
• Accurately update payroll records, including changes in exemptions, insurance coverage, savings deductions, job titles, and transfers.
• Set up and maintenance of direct deposit and electronic transfers to bank accounts.
• Will ensure payroll balances and conduct reconciliation activities as needed.
• Determine payroll liabilities by calculating federal and state income and social security taxes, and the employer’s social security, unemployment, and workers' compensation payments.
• Maintain payroll guidelines by creating and updating policies and procedures to ensure efficient and accurate payroll practices.
• Prepare and make recommendations for journal entries.
• Other tasks, duties, and responsibilities as assigned by the Human Resource Director, in support of the company's needs.

 

• Education and Training:
  • Required: Associate degree, or five (5) or more years of relevant experience, or an equivalent combination of education and experience required.
  • Preferred: BS degree (or equivalent) in accounting is preferred but not required. CPP designation is a plus.
  • 3 to 5 years of direct payroll experience and payroll tax reporting.
  • Experience with an HRIS/Payroll system is required. Experience with the UKG platform is a plus.

 

• General Requirements / Technical Requirements & Skills:
• Ability to read, analyze, and interpret financial reports and legal documents. Ability to respond to common inquiries from vendors, regulatory agencies, or members of management.
• Ability to work with the fundamentals of Accounting and General Business Acumen.
• Ability to shift priorities in an active business environment while adhering to required timelines.
• Ability to interact harmoniously with all staff members. Strong, positive customer service approach.
• Strong attention to detailed accuracy and problem-solving skills.
• Proficient with Microsoft Office Suite and Payroll Software.

 

• Certificates, Licenses & Registrations:
  • Employee must be able to meet requirements for drug screen, background check, physical, and medical ability to perform the essential duties of the position.
  • Regular onsite attendance during prescribed work hours and days, to include overtime.
  • Individuals with degrees and/or certifications are required to provide proof of completed degree or certification to receive preferred consideration.

 

• Work Authorization / Security Clearance:
  • Employee must be a U.S. citizen or able to independently obtain legal work authorization to work in the U.S.