About the Department
The Parks and Recreation Supervisor – Events reports directly to the Parks and Recreation Director and is responsible for the planning, management, and oversight of the Town’s recreation programs and special events. This position serves as a key member of the department’s leadership team, exercising independent judgment and discretion in program administration, resource allocation, and operational decision-making.
The Supervisor works closely with the Director to implement departmental goals, develop programming strategies, and ensure that all events and recreation services align with the Town’s priorities, regulatory requirements, and community needs. This role has primary responsibility for overseeing events and program operations and plays an active role in program improvements, budgeting, and long-term planning with general guidance from the Director.
Position Duties
- Plans, develops, and manages all Town events and recreation programs across all populations (youth, adult, senior, and community), including resource scheduling, staffing, production coordination, and promotional activities in alignment with Parks and Recreation Department goals.
- Communicates with community members, vendors, and stakeholders to gather program and event requirements, ensuring alignment with Town policies, safety procedures, and departmental goals.
- Works closely with internal teams such as Operations, Maintenance, Finance, and others to ensure that all event requirements are met in compliance with safety codes, policies, and performance standards.
- Negotiates and manages vendor agreements within procurement and budget standards.
- Serves as lead point of contact for vendors, contractors, community partners, and interdepartmental coordination, ensuring alignment with departmental objectives and Director expectations.
- Develops and administers program and event budgets, providing improvements to the Director regarding event budgets, ensuring that all event-related expenses are within approved limits and cost-effective strategies are utilized; evaluates effectiveness and implements improvement.
- Creates promotional materials, manages event marketing campaigns, and secures sponsorship efforts.
- Provides supervision to designated department staff including training, scheduling, and day-to-day direction.
- Responds appropriately to minor issues and public concerns; informing Director of all issues and resolutions and escalations.
- Responsible for generic departmental operations including park facility management, program registration, resident inquiries, and coordination with maintenance and external contractors.
- Performs other duties as required to ensure the success of the Town's program and events, and in alignment with the Parks and Recreation Department’s mission and goals.
Minimum Qualifications
Education and Experience:
- Bachelor’s degree, preferably in Parks and Recreation, Event Management, Recreation Administration, Business, or a related field; experience in lieu of a 4-year program is eligible for consideration.
- A minimum of 2 years of experience in recreation programming, event planning, and coordination, preferably in a public sector or municipal setting
- Strong organizational and interpersonal skills with the ability to work collaboratively across teams and provide direction of a team.
- Ability to manage multiple priorities simultaneously and exercise sound judgment in a fast-paced environment.
- Knowledge of safety regulations, budget management, and event marketing strategies.
Other Qualifications
Knowledge, Skills, and Abilities:
- Advanced knowledge of administrative and clerical procedures and systems such as managing files and records, transcription, and other office procedures and terminology
- Advanced knowledge of event and recreation program logistics, assessment, and planning
- Advanced knowledge of principles and processes for providing outstanding customer service
- Knowledge of business English
- Skill in working independently and following through with assignments with minimal direction
- Advanced ability to operate a computer using Microsoft Office products (Word, Outlook, PowerPoint and Excel), Adobe Photoshop, Illustrator, and Acrobat and applicable department / organizational software
- Ability to effectively communicate ideas about improving processes or procedures to attain or maintain compliance with specific standards
- Ability to provide work direction, scheduling, and oversight to part-time staff in a supportive and organized manner