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Posted 3h ago

Proposal Coordinator

@ Long Wave Inc.
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Oklahoma City, Oklahoma, United States
OnsiteFull Time
Responsibilities:coordinating proposals, developing schedules, reviewing requirements
Requirements Summary:Bachelor’s degree; 2+ years proposals/program coordination; FAR-based knowledge; strong organization and multitasking.
Technical Tools Mentioned:Microsoft Office, SharePoint, Adobe, Microsoft Project
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Job Description

Description

Primary Function:

The Proposal Coordinator supports the full proposal lifecycle for government and commercial contract opportunities. Working under the direction of the Proposal Manager, the Proposal Coordinator is responsible for coordinating proposal development activities, managing schedules and deadlines, maintaining compliance with solicitation requirements, ensuring timely delivery of high-quality proposal submissions, and supporting post-award deliverable management and program execution. This role requires strong organizational skills, attention to detail, program management acumen, and the ability to manage multiple competing priorities in a fast-paced environment.

 

Essential Responsibilities:

  •          Coordinate proposals from kickoff through submission
  •          Develop and manage schedules, deadlines, and action items
  •          Review RFPs, RFIs, SOWs, and PWS documents for requirements and compliance
  •          Build and maintain compliance matrices
  •          Assemble, format, and finalize proposal volumes (ensure adherence to page limits, formatting, and submission instructions)
  •          Manage version control and document libraries (past performance, resumes, boilerplate)
  •          Coordinate proposal reviews (Pink Team, Red Team, Gold Team) and track comment resolution
  •          Manage submissions via SAM.gov, email, or portals and confirm receipt
  •          Track and manage post-award deliverables (CDRLs), including DD Form 1423 and DIDs
  •          Submit deliverables through WAWF and EDA; track acceptance and resubmissions
  •          Support Integrated Master Schedules (IMS), program reviews (PMRs, IPRs), and reporting
  •          Track risks, issues, and action items; support program execution

 

Requirements

  •          Bachelor’s degree in English, Communications, Business, Program Management, or related field
  •          2+ years of experience supporting proposals or program coordination in government contracting
  •          Working knowledge of FAR-based solicitations and federal acquisition processes
  •          Experience with CDRLs, DD Form 1423, and Data Item Descriptions (DIDs)
  •          Proficiency in Microsoft Office (Word, Excel, PowerPoint), SharePoint, and Adobe
  •          Experience with scheduling tools (e.g., Microsoft Project)
  •          Strong organizational, communication, and multitasking skills

 

Preferred Skills:

  •          Experience with proposal tools (e.g., GovEagle)
  •          APMP certification (or in progress)
  •          PMP certification (or pursuing)
  •          Familiarity with SAM.gov, FPDS, USASpending.gov, WAWF, and EDA
  •          Experience supporting DoD, federal, or IT services contracts

 

 

EOE AA M/F/Vet/Disability

 

Summary

Long Wave Inc. is a Small Business defense contractor headquartered in Oklahoma City, OK. We are an industry leader in the installation and maintenance of Very Low Frequency/Low Frequency/High Frequency (VLF/LF/HF) communication systems, software development, software, and hardware installation, Nuclear Command and Control Communication (NC3), Contract Support Services (CSS), and systems engineering. We have grown into an agile company based on experience, trust, and integrity. Long Wave is the best Strategic Communications Small Business in America. As a leader in services and solutions, software, and engineering products, we make certain that our abilities are as diverse and unique as our customers.

As a government contractor, we specialize in:

  •     Engineering
  •     Tower and Antenna Maintenance and Installation
  •     Software Development
  •     Software and Hardware Installation
  •     Operations and Maintenance of Government Facilities
  •     Information Technology and Cybersecurity Services
  •     Simulation and Training
  •     Program Management Services for Various Agencies and Clients

Staffed with retired military, senior engineers, and support personnel from industry, we have helped to design and implement some of the United States Military’s most critical and innovative communications technologies. Our subject matter experts have hundreds of years of combined experience operating, maintaining, and modernizing communications suites around the world and our software developers have decades of experience analyzing, architecting, developing, testing, and deploying software solutions for the United States Navy and commercial customers.

Our military men and women around the world count on Long Wave to provide services for many of today’s modern military communication programs. Some of our accomplishments include:

  •     The Clarinet Merlin Receiving System (CMRS), a shore-based communications system that continuously monitors emergency transmissions from buoys launched from United States Navy submarines;
  •     A Command and Control (C2) Dashboard, which provides databases for operational and maintenance support for the United States Navy’s Take Charge and Move Out (TACAMO) leadership;
  •     Long Wave developed Trainers and Stimulators that provide mission rehearsal capability, which can completely simulate a communication suite with integrated voice and data communications.

Long Wave is proud to have been supporting the United States Military since 1995.