POSITION:    Summer Discovery Program Secretary

LOCATION:    Westview Elementary

QUALIFICATIONS:    

• Three years experience in a K-12 public school office position.
• Highly proficient in school computer software (i.e. AS400, PowerSchool, Asset Essentials, Google Suite).
• Outstanding organizational skills.
• Demonstrated good judgment and initiative.
• Ability to work under stress, meet deadlines, and handle crisis situations as needed.
• Ability to prioritize tasks; work with little supervision, as well as, a productive member of a team.
• Ability to work with students, parents, staff, district employees, and external agencies.
• Must attend training provided by program site directors.
• Enthusiastic, energetic, and positive

RESPONSIBILITIES:     

• Responsible for providing office support for all scheduled days of summer programming. 
• Maintains a high degree of proficiency in secretarial skills to provide timely, neat, and accurate work.
• Receives, acknowledges, and answers inquiries or channels to appropriate staff members.
• Maintains an awareness of the importance of good public relations in handling all matters while maintaining strict standards of confidentiality in all matters
• Monitors attendance of students and communicates attendance concerns to parents as needed.
• Adept at diffusing potentially volatile situations.
• Assists students, parents, administrators, site directors, and staff as needed.
• Performs the necessary duties and functions related to processing of volunteers and substitute teachers.
• Performs a variety of duties related to the opening and closing of the summer program.
• Orders, stores, and distributes office and general teacher supplies and forms.
• Organizes all incoming and outgoing office mail.
• Maintains various and appropriate filing and record keeping systems.
• Creates purchase orders, assists with tracking school accounts/budgets.
• Submit employee payroll documentation to ensure accuracy and all deadlines are met.
• Monitor student attendance and communicate with parents regarding student absence reasons.
• Creates letters, memos, newsletters, and other written school communications.
• Gather data, generate reports and create presentations.
• Maintains building calendar, assists with the set up of meetings, orientations, and events.
• Familiar with and follow FERPA and HIPPA laws.
• Assists with the school improvement process and reports.
• Communicates crisis management notifications per site directors.
• Administer first aid and prescription medications to students.
• Attend all scheduled days of the summer discovery program including professional development training and site set-up and closing activities.
• Performs such other duties and functions as assigned by the site directors. 

SCHEDULE:

Room Set-Up & Building Training at Westview Date:

• June 26th (8 am-4 pm)

Summer Discovery Dates:

• July 6 - July 31, Monday - Friday; 
• Staff hours: 8 hours per day, 5 days per week / daily schedule set by the Summer School Site Director.  
• Student Hours: 8:00 a.m.� 4:00 p.m., Monday - Friday, Staff hours may be flexed 30 mins before or 30 mins after student hours depending on the Site Director (s) scheduling.

Room Break-Down and Clean Up Date:

• August 3- Monday (8am- 4 pm)

SALARY:            $23 per hour (United Way Summer Discovery Grant funded amount)

ADDITIONAL INFO:

• All staff are required to attend 2 days (8 hours a day) of mandatory paid training/activities as notated above.
• A daily 15 minute relief period and a duty free lunch will be provided (30 min/day).

REPORTS TO:  Summer School Site Director(s)

Positions  will be filled based upon student enrollment and related experience.

Qualified applicants should apply on-line via AppliTrack at http://www.applitrack.com/fitzgerald/onlineapp/