About the Department

The accounting clerk is responsible for utility billing, accounts receivable and payable functions, payroll, general ledger entries, cash receipts and reconciliations. On a daily basis the accounting clerks must interact and effectively communicate with the public, vendors and Town staff members.

Position Duties

The statements below are intended to describe the general nature and level of work being performed by individual(s) assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified in this position. The position description is subject to change by the TOWN as the needs of the TOWN and requirements of the position change.
 

• Maintain utility customer database, coordinate utility work orders with staff members, and prepare monthly customer utility bills.  
• Processing of cash receipts for payments that are received in person, by mail, and electronically from banking institutions. 
• Processing of accounts payables and receivables.
• General ledger journal entries and reconciliation of general ledger accounts.
• Processing of payroll including quarterly and annual reporting.
• Prepare and submit monthly and quarterly reports on financial transactions which may include balances, actual to budget comparisons and any other information necessary to support annual reports to federal and state agencies and other Town departments.
• Responsible for answering inquiries from staff, vendors, and visitors regarding accounts receivable, payables and utility billing.
• Follows all provisions of federal, state and local laws, ordinances and resolutions.
• Performs other duties and responsibilities as assigned.

Minimum Qualifications

QUALIFICATION REQUIREMENTS: To perform this position successfully, an individual(s) must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
 
Knowledge:

• Must have basic knowledge of GAAP and GASB accounting principles, concepts and theories of accounting.
• Must understand basic cash handling procedures.
• Have a basic knowledge of techniques used to reconcile general ledger accounts.
• Must understand and be able to create, post and reconcile general ledger journal entries.
• Knowledge of accounting system and/or personal computer spreadsheet software applications as well as business math. 
• Has appropriate knowledge of the rules of English grammar, spelling, and punctuation.

 
Skills:

• Enter customer data and journal entries accurately and in compliance with GAAP and GASB.
• Interacts professionally with the public, vendors, fellow staff members and elected officials.
• Communicates effectively both orally and in writing in order to convey accounting information for decision-making to the Finance Director.
• Communicate effectively both orally and in writing to convey information to customers, vendors and other staff members.
• Remains organized and prioritize work. 
• Uses time effectively to accomplish tasks and meet expected deadlines.

 
Abilities:

• Ability to create and maintain spreadsheets and databases in running detailed financial reports or to extract information.
• Ability to interpret and apply policies and procedures.
• Ability to convey facts and recommendations relating to accounting policies and problems in a concise way through verbal and written communication.
• Ability to organize and maintain data records.  
• Ability to be punctual and to adhere to the departmental deadlines.

Other Qualifications

CONTACT WITH OTHERS: To perform this position successfully, an individual(s) may be required to have contact/communications with individuals internally and externally on a regular basis. 
 

Town Employees	Daily. Verbal exchange over telephone and in person. Written exchange through correspondence such as e-mail, letters, and memorandum.
Town Consultants	Occasional. Verbal exchange over telephone and in person. Written exchange through correspondence such as e-mail, letters, and memorandum.
Appointed Officials	Occasional. Verbal exchange over telephone and in person. Written exchange through correspondence such as e-mail, letters, and memorandum.
General  Public/Citizens	Daily. Verbal exchange over telephone and in person. Written exchange through correspondence such as e-mail, letters, and memorandum.
Community Organizations	Occasional. Verbal exchange over telephone and in person. Written exchange through correspondence such as e-mail, letters, and memorandum.
Elected Officials	Occasional. Verbal exchange over telephone and in person. Written exchange through correspondence such as e-mail, letters, and memorandum.
Vendors/Contractors /Regulatory Agencies	Weekly. Verbal exchange over telephone and in person. Written exchange through correspondence such as e-mail, letters, and memorandum.