Join Our Team: Empowering Students, Shaping Futures!

Are you passionate about making a real difference in the lives of students? Do you believe in the power of inclusive education to unlock potential and inspire greatness? If so, we want YOU to join our team as a Special Education Administrative Assistant in our vibrant K-12 public school community!

We're looking for dynamic, compassionate, and dedicated educators who are ready to create an environment where all students can thrive no matter their unique challenges. As a Special Education Administrative Assistant, you will be at the forefront of empowering students with diverse needs to reach their full potential, both academically and socially.

Summary:

The Special Education Administrative Assistant provides high-level clerical and organizational support to the Special Education Department. This position is responsible for ensuring compliance with federal and state regulations (IDEA, Chapter 14), coordinating communication among case managers and building leadership, managing timelines, and supporting all aspects of special education documentation and ACCESS billing processes. The role requires precision, confidentiality, and strong coordination across multiple stakeholders.

What You'll Do:

• Serve as the primary administrative assistant to the Director of Special Education and/or designee
• Coordinate and monitor special education compliance timelines (evaluations, reevaluations, IEPs, RR reports, etc.)
• Schedule and coordinate all IEP meetings, reevaluation meetings, manifestation determinations, and compliance-related meetings
• Collaborate with case managers, families, and building leadership to ensure timely scheduling and participation
• Maintain and track special education student records with accuracy and confidentiality (FERPA and IDEA compliance)
• Facilitate communication among case managers, school psychologists, related service providers, and administrators
• Prepare and distribute required notices, invitations, permission forms, and procedural safeguards within mandated timelines
• Support ACCESS (Medical Assistance) billing processes, including data entry, verification, and coordination with providers
• Maintain and update special education databases and systems (IEP systems, student information systems, compliance trackers)
• Assist in preparation of state and district reports related to special education compliance and data submissions
• Monitor incoming referrals and evaluation requests, ensuring timely processing and follow-up
• Provide clerical and administrative support including correspondence, reports, and meeting materials
• Maintain calendars, schedules, and documentation for department leadership
• Respond to parent and guardian inquiries in a professional and timely manner
• Support coordination of transportation, service schedules, and related logistics for special education students
• Maintain strict confidentiality of all student, staff, and district information
• Perform other related duties as assigned by the Director of Special Education or designee

Qualifications:

Education and Experience:

• High school diploma or GED required- Associates Degree preferred
• Post-secondary coursework in office administration, business, or education preferred
• Minimum of three years of administrative or clerical experience, preferably in a school setting or special education environment
• Experience with compliance-driven processes or student services preferred

Knowledge, Skills, and Abilities:

• Working knowledge of special education processes, timelines, and terminology (IDEA, Chapter 14, IEPs, ER/RR timelines)
• Proficiency in Microsoft Office Suite and Google Workspace
• Experience with student information systems and IEP management systems preferred
• Strong organizational and time-management skills with ability to manage multiple timelines
• High attention to detail, especially related to compliance documentation
• Strong written and verbal communication skills
• Ability to problem-solve and proactively address scheduling and compliance issues
• Ability to maintain confidentiality and exercise discretion
• Ability to work independently and collaboratively in a fast-paced environment

Why This Is the Right Place for You:

Here, we believe every student deserves a high-quality education that honors their unique strengths. As a Special Education Administrative Assistant, you'll play a central role in ensuring that each child has access to the tools, support, and encouragement they need to succeed. We offer a collaborative, inclusive, and forward-thinking environment where your voice will be heard, and your contributions will be valued.

If you're ready to be part of something truly special here your skills, compassion, and dedication will change lives, apply today!

Apply Now and Join Our Mission to Inspire, Empower, and Elevate Every Student!