Coordinate activities in the receiving area and material warehouse to ensure efficient, accurate and timeous receipt of all deliveries, ensure stock is picked and sent to production as required, manage stock accuracy of the material stores

Teamwork

Main activities:

• Works cross functionally. 
• Co-ordinates the activities of the receiving team to ensure objectives are met
• Participates in all environmental, health and safety initiatives and complies with required policies and standards
• Backfills Warehouse Team Leader on his absence 
• Actions any other work related instructions given by Warehouse Team Leader at all times.

Management of people

Main activities:

Manage their team fairly and consistently according to  company policy; ensures targets and goals are met; ensure staff are trained and manage change within the department as changes are made to systems or processes

• Propose required resources and business outcomes for the Receiving Warehouse
• Ensure clear communication and understanding of the given tasks, strategy, and fosters a positive, motivating working environment for the team.
•  Ensure the Receiving team proactively participates in all environmental, health and safety initiatives and complies with required policies and standards
• Oversees the efficient picking orders for production, toll manufactures, outside warehouses, receiving of goods, put-away and maintenance of inventory accuracy in the material warehouses

Inventory Management

Main activities: 

• Ensure accurate receipt and inspection of all incoming stock according to SOPs
• Ensure capturing receipt of stock on the ERP system according to agreed timelines
• Distribute accurate and GDP compliant receipt documentation to relevant departments
• Ensures sufficient packaging materials are available to meet requirements
• Ensure prompt and accurate stock movement in accordance with issued picking slips
• Complete stock movement documentation accurately
• Verify stock accuracy as and when required 
• Handles high value and high scheduled medicine as required by relevant SOPs
• Prevent stock losses due to damage or security breaches
• Ensure that stock is captured to the correct locations
• Ensure that picking is done from correct locations

Reporting

Main activities: 

• Ensure that all monthly reports of warehouse and distribution activities are completed on time and in full by the 5th of each month
• Ensure that day end assessment on work is issued to receiving personnel.
• Ensure that daily report are completed to ensure implementation  KPI’s
• Filing is up to date

Compliance

Main activities :

• Handles inventory according to pick slips and related  SOP's 
• Ensure cGMP/GDP and Housekeeping standards are maintained 
• Adheres to safe work procedures and wears PPE (Personal Protective Equipment) as appropriate to task being performed 
• Complies with all housekeeping, safety and GMP regulations and relevant Standard Operating Procedures relevant to their roles
• Participates in initiatives to ensure that the department does not receive critical findings in an audit
• Ensure that forklift/Reach truck license remains valid and carry it all times while driving a forklift/Reach truck

Asset Management

Main activities: 

• Maintains warehouse infrastructure in a neat and orderly condition. 
• Operates material handling equipment according to the SOPs 
• Maintains equipment in a good condition and report malfunctions timeously to Team Leader  
•  Ensures no damages occur due to negligence 
• Reports all damaged stock, any equipment and infrastructure problems to Team Leader
• Inspect equipment to identify any replacements, malfunctions and repairs
• Contribute towards a safe working environment and ensure no loss of time, accidents or damage to infrastructure.

Requirements:

• Grade 12 or any relevant NQF level 4
• Minimum of 3 years’ experience in Raw Material Handling/Receiving warehouse
• Pharmaceutical warehousing related experience
• Pharmaceutical Sector experience (Advantage)duplication
• Reach Truck and Forklift licence (preferable)
• Warehouse Related Qualification would be advantageous.
• Previous team management or leadership experience advantageous
• Good attendance record

Skills:

·         Teamplayer

·         Ability to collaborate with other teams within and outside of the organisation

·         Attention to detail

·         English and numerical literacy

·         Computer Literate and open to new ways of working

·         Ability to work under pressure

·         Capable of multitasking

·         completes tasks

·         good communication skills

·         problem solver

·         able to resolve conflict