The Assistant Project Manager (APM) role involves a wide array of responsibilities designed to ensure projects are executed efficiently, meet client expectations, and adhere to budgets and timelines. Here's a summary of key duties and skills based on the provided list:

Core Responsibilities:

1. Project Scheduling & Coordination:
2. • Coordinate schedules for project teams to maintain adherence to timelines and specifications.
   • Conduct weekly meetings to discuss project status, budgets, and plans.
   • Modify plans or schedules based on status reports and project progress.
3. Document Management:
4. • Review shop drawings for accuracy and compliance with project requirements.
   • Maintain change order logs and ensure timely approval and tracking.
   • Generate and respond to RFIs (Requests for Information) and coordinate their integration into the project.
5. Reporting & Communication:
6. • Prepare project reports for internal management, clients, and stakeholders.
   • Communicate technical advice and solutions to project teams, vendors, and clients.
   • Resolve vendor, subcontractor, and team challenges professionally.
7. Cost and Billing Management:
8. • Track project costs, billings, and payment schedules to ensure financial accuracy.
   • Understand and apply billing methods based on contract terms (e.g., percent complete).
9. Logistics & Material Coordination:
10. • Ensure timely delivery of materials and equipment through coordination with shop, warehouse, and field teams.
    • Facilitate mockup room preparation and installations.
11. Problem-Solving & Decision-Making:
12. • Address project issues proactively, balancing production, quality, and safety.
    • Utilize technology to monitor progress, track financials, and verify materials and labor.

Skills & Knowledge Requirements:

• Attention to Detail: Strong ability to process detailed information and ensure quality outcomes.
• Technical Expertise:
• • Strong understanding of project cost drivers (labor, materials, equipment, etc.).
  • Familiarity with construction and design processes, safety standards, and quality control.
• Communication Skills: Ability to write routine reports, maintain correspondence, and interact effectively with clients and teams.
• Technological Proficiency:
• • Proficient in Windows OS and MS Office Suite (Outlook, Word, Excel).
  • Familiarity with project management software and tools for scheduling and tracking.
• Problem-Solving Abilities: Ability to make sound decisions under pressure and tight deadlines.

Critical Traits for Success:

• Strong organizational skills for managing multiple moving parts in a project.
• Proactive mindset to anticipate challenges and act decisively.
• Collaborative approach to work seamlessly with cross-functional teams.
• Capacity to adapt to dynamic project needs while maintaining professionalism.

This comprehensive overview provides clarity on the essential expectations for an APM role and the qualifications necessary for success.

ADA REQUIREMENTS

• Position requires manual dexterity to operate a computer keyboard and standard office equipment with ability to effectively communicate by phone, e-mail, writing and face to face.
• Must be able to lift items weighing up to 50 pounds
• Must be able to lift bins of mail weighing up to 20 pounds and push dollies with mail bins
• The position requires considerable concentration and ability to manage time effectively.
• The position is subject to stress caused by mandatory deadlines and heavy workload.
• Requires the ability to ask questions that will bring forth the information needed to make sound decisions.