Purpose and Scope

To support the Diocese of Phoenix in its mission to Encounter the Living Christ, this position provides support for the Office of Archives. The clerk will work closely with the Archivist.  This is a Part-time, 10 hours per week.  Temporary until project is completed.

Essential Job Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Indexes sacramental records (entering data from scanned PDFs into an excel spreadsheet or database) It is expected that approximately 150 records minimum can be entered in 1 hour

· Marks duplicate entries and special notations in the records as necessary

· Safeguards the confidentiality of all records according to approved policies.

· Follows all applicable Diocese policies to safeguard data and information.

· Stores all paperwork in designated places securing the important documents.

· Updates Database and files as necessary and always ensures confidentiality of the data.

· Performs additional job-related functions as directed by the Archivist.

Knowledge, Skills and Abilities Required

· Ability to accurately and efficiently input large amounts of data

· Ability to manage sensitive material in a confidential and secure manner.

· Ability to work independently and effectively follow directions.

· Effective verbal and written communication skills.

· Excellent communication and organizational skills.

· Keen attention to detail.

· Basic working knowledge of Microsoft Office computer applications, including Word and Excel

  Minimum Qualifications

· H.S. Diploma or associate's degree

· Active practicing Catholic who is in full communion with the Church.

· Ability to exercise prudent and independent judgment and maintain efficient, confidential procedures in handling Diocesan matters.

Work Environment

· This position may be hybrid.

· This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

This position is largely sedentary; however, it requires some lifting, moving boxes, and some filing which may require the ability to lift files, open filing cabinets and bend, stand as necessary.

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time or without notice.