Job Title: Assistant to the School Business Administrator / HR & School Operations (Temporary)
Reports To: School Business Administrator/CEO
Start Date: December 1, 2025
Position Type: Temporary (Maternity Leave Coverage)
Work Location: Jersey City Global Charter School

Position Overview

The Assistant to the School Business Administrator for HR and School Operations provides essential administrative and operational support to ensure the smooth functioning of district business, human resources, and facility management activities. This role supports daily school operations, assists with HR processes, coordinates with vendors, and ensures compliance with safety, maintenance, and licensing requirements.

Key Responsibilities

Operations & Facilities Support

• Serve as a primary point of contact with vendors, including security company, Nurse temp agency,  maintenance, custodial company, and facility service providers.
   

• Support daily school operational needs and assist in resolving building or maintenance issues promptly.
   

• Coordinate and lead school safety and fire drills in compliance with district and state regulations.
   

• Schedule and document required facility inspections and mandated environmental reviews.
   

• Ensure all operational and facility-related licenses and certifications are up to date.
   

• Communicate with the district’s insurance vendor regarding claims, certificates of insurance, and compliance matters.
   

Human Resources Support

• Provide support in maintaining and updating employee records and files.
   

• Assist with the onboarding process for new staff, including system setup and compliance documentation.
   

• Support and maintain the Frontline system for attendance, and leave tracking.
   

• Assist with HR communications to staff, including reminders, policy updates, and required documentation requests.
   

• Maintain confidentiality and accuracy in handling sensitive personnel and operational information.
   

Administrative Support

• Prepare reports, correspondence, and documentation as requested by the School Business Administrator.
   

• Coordinate scheduling, meetings, and walkthroughs for operations-related projects.
   

• Assist in managing vendor contracts, renewals, and purchase requests as needed.
   

• Perform additional duties related to HR and operations as assigned.
   

Qualifications

• Associate’s or Bachelor’s Degree preferred (Business Administration, Human Resources, or related field).
   

• Minimum of 2–3 years of experience in school administration, HR, or operations preferred.
   

• Strong organizational, multitasking, and communication skills.
   

• Proficiency in Frontline, Microsoft Office, and general data management systems.
   

• Ability to work independently, maintain confidentiality, and meet deadlines in a fast-paced environment.
   

• Knowledge of school operational compliance, safety procedures, and facility management is a plus.