Position Summary

As an Administrative Assistant for the Day Habilitation Program, you will play a vital role  in supporting the smooth operation of our program. You will provide administrative and  clerical assistance to ensure efficient day-to-day functioning, enabling our team to focus  on delivering high-quality services to individuals with developmental disabilities. Your  organizational skills, attention to detail, and ability to multitask will be essential in this  role.

Essential Job Functions

General Administrative Support:

• Answer phone calls and respond to inquiries promptly and professionally.
• Greet visitors and direct them as necessary.
• Maintain accurate records of attendance, schedules, and other relevant information.
• Assist with data entry tasks such as maintaining client databases or updating  program-related information.

Documentation Management:

• Prepare documents such as memos, reports, forms, or correspondence accurately and efficiently.
• Organize and maintain physical and electronic files ensuring confidentiality is maintained at all times.
• Assist in compiling data for reports or presentations as required.

Scheduling Assistance :

• Coordinate appointments for clients with staff members or external service providers.
• Help maintain staff schedules by tracking time off requests or changes in availability.

 Financial Support:

• Assist with basic financial tasks such as processing invoices or expense reimbursements.
• Maintain accurate records of financial transactions related to the  program's activities.

Communication Coordination:

• Facilitate effective communication within the team by distributing memos or other relevant information promptly.
• Collaborate with other departments within the organization when necessary.

 Program Support:

• Provide support during program activities including arranging transportation if  needed, preparing materials/supplies required for sessions/events etc.,
• Assisting participants during activities when required,
• Ensuring a safe environment is maintained at all times etc.,

Other Functions :

• Demonstrate respect for all people. 
• Participate in training, seminars, and conferences as required. 
• All other duties as assigned.