TxDOT's Professional Engineering Procurement Division is looking for a Contract Specialist for their invoice center based in various locations statewide.
If you’re an amazing Contract Specialist who wants to build a career with the Texas Department of Transportation, then keep reading. Ideal candidate is experienced in developing state agency contracts, working with others as a team or independently, able to think logically, flexible, open and able to adjust to change and challenges when necessary.
At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:
- Retirement Plans
- Alternative and/or Flexible Work Schedules
- Paid Leave and Holidays
- Health Premiums paid at 100% for Full-Time Employees
- On-the-Job Training
- Tuition Assistance Program
- Holistic Wellness Program with Leave Incentives
- Career Development and Advancement Opportunities
- Family-Friendly Policies and Programs
In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.
For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)
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Contract Specialist IV - Salary Group B22- $57,614 - $93,138
Performs advanced contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.
Essential Duties:
· Assists in receiving payments, preparing deposit vouchers, and entering data in an automated information management system.
· Audits payment invoices for completeness, accuracy, and compliance with terms of contract and governmental contracting rules, regulations, and procedures
· Conducts audits, research contracts, and work authorizations for billing purposes.
· Ensures contracts are payable and meet all legal requirements.
· Provides administrative support including reviewing, processing, answering questions, providing assistance, and handling billing and payments.
· Reviews compliance of Provider Prompt Payment verification
· Reviews contracts, amendments, subcontracts, change orders, work orders, supplemental agreements, time extensions, acceptance testing, and consultant qualifications for billing purposes.
· Reviews, coordinates, and processes routine open records requests.
· Reviews, interprets, and clarifies statutes, regulations, standard policies, and procedures to ensure compliance with Department and governmental regulations.
· Serves on project, partnering, or continuous improvement teams.
· Sets up expenditure authorizations.
· Visits and inspects contractor work sites; travels/drives as required and follows prescribed safety requirements.
· Performs other job responsibilities as assigned.
Contract Specialist V - Salary Group B24- $65,104 - $106,634
Performs highly advanced contract duties in direct support of agency transportation-related programs to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.
Essential Duties:
All of the duties listed for Contract Specialist IV and:
· Develops and prepares highly complex contract amendments.
· May serve as a lead worker by serving as a resource for complex questions.
· Confers with legal staff and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies, and procedures.
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Minimum Qualifications:
Education:
Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications
Experience:
Contract Specialist IV: 4 years in contract administration, administrative support, bookkeeping or accounting.
Contract Specialist V: 5 years in contract administration, administrative support, bookkeeping or accounting.
Related graduate level education may be substituted for experience on a year per year basis.
Licenses and Certifications:
Valid driver’s license. This position requires driving a state vehicle.
Competencies:
Contract Specialist IV
· Contract administration/management systems
· Applicable laws, rules, and regulations
· Generally accepted accounting principles, procedures, and terminology
· Contract billing procedures
· Research and analysis methodologies
· Administrative support practices and procedures to include writing, editing, and report writing techniques, recording meeting notes, record keeping, and records management
· Preparing correspondence/documents using correct spelling, grammar, and punctuation; proofreading and reviewing documents for clarity and consistency
Contract Specialist V
All of the above and:
· Develops and prepares highly complex contract amendments.
· May serve as a lead worker by serving as a resource for complex questions.
· Confers with legal staff and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies, and procedures.
Physical Requirements and Working Conditions:
· Lift up to 10 lbs at a time and occasionally carry files/small tools
· Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
· Standing-prolonged periods of time
· Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading
· Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
Conditions of Employment:
Please read the Standard Conditions of Employment (TxDOT) for all positions.
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TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.
Click on the appropriate occupational category to view the MOS codes.
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The Texas Department of Transportation is an Equal Opportunity Employer.
If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.
Additional Applicant Information for applicants