Position Summary:
Supporting a team of at least six professionals in a dynamic design and construction department inside one of the largest mixed-income affordable housing developers in the country.
Key Responsibilities (Essential Duties and Functions):
This list of duties and responsibilities is not all-inclusive and may expand to include other duties and responsibilities based on business need.
- Reviewing and editing written reports, letters and other documents for grammar, spelling, punctuation, and general understanding
- Regularly updating various tracking spreadsheets
- Compiling, distributing and filing document packages and contracts (hard copies and electronically)
- Creating professional presentation materials, usually using MS PowerPoint
- Managing documents on various internal and cloud servers and databases
- Placing printing and scanning orders for oversized documents
- Maintaining and updating a set of Standard Documents commonly used by the department
- Revising and publishing Design Guidelines for distribution to outside parties
- Working with vendors or other companies to arrange meetings, and to coordinate presentation materials as needed
- Working with employees in the Management company to transition properties when construction is complete
- Editing and distributing Construction Status Reports for projects under construction
- Some administrative duties including travel and meeting planning and scheduling, copying, filing and printing, and expense reporting.
Education/Experience:
- Minimum of an Associate’s Degree required. Bachelor’s Degree is strongly preferred but not required
- Strong attention to detail – The ability to pay close attention to numbers, dates, costs, sequences, titles, etc., in various forms of communication and documentation.
- Ability to prioritize multiple tasks, and complete each of them effectively and efficiently
- A congenial personality and ability to work positively with many different people within the office
- Strong professional written and verbal communications skills
- Proficiency in MS Office suite of software including Word, Excel, Outlook, SharePoint and Adobe Pro
- Ability to learn how to navigate new software and online programs quickly and easily
- Enjoyment working as a team, and helping others complete tasks as needed
- Ability to interact professionally and productively with outside consultants and vendors
- Ability to complete tasks quickly and meet deadlines
- Contributes to the team effort by accomplishing and expediting results
- Anticipates needs of the project team and pro-actively works to support the team
- Maintains professional and technical knowledge by attending educational workshops for professional development
- Knowledge of Construction Administration and Terminology preferred but not required.
Work Environment/Physical Demands:
- This job operates in a clerical office setting. This role routinely utilizes standard office equipment such as computers, phone, photocopiers/printers, and filing cabinets.
- This position requires manual dexterity, the ability to lift files, open filing cabinets
- This position requires sitting, bending, stooping, or standing as necessary. Our offices are equipped with electronic desks for standing or sitting.
McCormack Baron is an equal-opportunity employer and makes hiring decisions based on merit.