Procurement Clerk

Purpose

Responsible for purchasing goods, raw materials and hardware for both divisions in a timely, economical and cost-efficient manner; to meet set requirements that support Cox Quality Management System. Manage vendor metrics (on time delivery / quality metrics / cost), order creation, order tracking, cost management including resolving pricing issues, claim assertions, inventory turns/reorder points/ min/max.   Work with suppliers and divisions to develop strategic plans for goods/material/hardware procurement. 

Education and Experience

• At least 1 year of buying or procurement experience preferred
• Familiarity with supply chain processes
• Proficiency in Microsoft Office (specifically Excel)
• Strong communication and teamwork skills

Responsibilities

• Purchase supplies, material outside services and parts for the organization
• Ensures compliance with related policies and contract processes and standards
• Works closely with functional, operational and suppliers to facilitate accurate and complete material and service requirements to achieve the best available cost, quality reliability, continuity and delivery
• Manages purchase order processing including:
• Administering change requests expedite or defer orders as required based on business need and forecast changes.
• Maintaining and updating pricing or delivery date changes on material and service purchase orders.
• As required, supports the resolution of issues/disputes (pricing, quality, timing, claims, liens, etc.) associated with purchases.
• Monitoring the status of open purchase orders to ensure on time delivery of all materials/services, including timely resolution, communication, and mitigation of future problems.
• Maintains current and thorough knowledge of customer pulls, GSS data to determine supply/demand conditions, negotiate quantities, price, terms, and delivery schedules for purchases in accordance with daily purchasing requirements.
• Seeks competitive alternatives, assesses vendor capabilities and past performance, and develop action plans for alternative material/hardware sources.
• Performs other duties as assigned.

Required Skills/Abilities

• Proven negotiation skills.
• Excellent interpersonal and customer service skills.
• Ability to exercise tact, courtesy, and ethics when dealing with vendors, co-workers, and customers.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to respond effectively to procurement inquiries and independently facilitate resolution of procurement issues.
• Ability to coordinate multiple activities, prioritize tasks, and responds quickly to stakeholders.
• Fosters effective teamwork and collaboration.
• Strong knowledge and use of computers, Global Shop MRP systems, and computer applications effectively and efficiently in the workplace.
• Required to possess a current and valid driver’s license and uphold an acceptable motor vehicle report for the duration of employment, as a condition of operating company owned vehicles.