HiringCafe
Posted 8mo ago

Business Operations & Contractor Manager

@ City Wide Facility Solutions
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Frankfort, Illinois, United States
HybridFull Time
Responsibilities:Recruit contractors, Onboard contractors, Oversee operations
Requirements Summary:5+ years in business operations, executive support, recruiting, office administration, or contractor management; strong recruiting and onboarding of independent contractors; excellent communication; bilingual English/Spanish a plus; proficient in MS Office and CRM; highly organized with ownership mindset.
Technical Tools Mentioned:Microsoft Office, Microsoft Dynamics CRM, Excel, PowerPoint, Word
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Job Description

City Wide Chicago Shores is searching for a driven, hands-on Business Operations & Contractor Manager to be the connective tissue within our team. In this pivotal role, you’ll own both day-to-day business operations and the pipeline of independent contractors (ICs) who deliver outstanding service for our clients.

This isn’t an “oversee from a distance” manager gig. We need an energetic, collaborative, respected team member who thrives on daily action: researching, calling, qualifying, interviewing, recruiting, onboarding, and supporting independent contractors every single day; while also keeping office functions and business processes running smoothly, with organization and integrity.

If you pride yourself on “getting things done,” building strong professional relationships, and want to help shape our culture while growing your career, we want to meet you.

What you will do...

  • Independent Contractors Recruitment & Onboarding:
    Research, source, reach out, call, screen, interview, and onboard a steady pipeline and bench of highly qualified independent contractors (ICs); keep active records and continuously build relationships to ensure we always have coverage.
  • Contractor Management:
    Set expectations, collect compliance/insurance documents, track ongoing requirements, and ensure all ICs meet City Wide’s operational and quality standards.
  • Office & Business Operations:
    Oversee office administration, help maintain CRM data, manage supplies, and keep reporting, proposals, contracts, and compliance documents up-to-date and audit-ready.
  • Performance Tracking & Reporting:
    Maintain meticulous dashboards and records to ensure leadership always has visibility into operational and contractor status; proactively communicate risks and needs.
  • Team Communication & Culture:
    Collaborate with Sales, Operations, and Leadership; support team engagement, recognition, and training events for contractors and staff alike.
  • Be the Face of City Wide:
    Represent our brand professionally and confidently in all interactions with contractors, clients, and partners - building mutual respect and loyalty by leading through action.
  • Other Duties as Needed:
    Support President/Owner and other teams as business needs evolve.