Job Summary:

The Grand Opening (GO) Project Coordinator is the backbone of the Grand Opening team and the primary point of contact for our store operations teams, our internal customer, during the Grand Opening process. The GO Project Coordinator ensures every administrative detail is executed flawlessly and that our customers receive a calm and polished Grand Opening experience.

The GO Project Coordinator interacts with internal customers and vendors in a fast-paced environment with a high level of professionalism and excellent communication skills, both verbal and written. They must be self-motivated and proactive with the ability to solve problems before they arise. This role requires proven organizational skills and keen attention to detail.

Essential Duties and Responsibilities:

•  Task & Budget Management: Ensure that store specific task lists are created, tasks are tracked and delivered on time and to budget using Smartsheet. Code vendor invoices using SAP Concur.
• Communication & Liaison: Be the key point of contact for customers and vendors.
• Flexibility & Proactivity: The ability to work on multiple assignments sometimes under pressure, while remaining kind, proactive, and effective.
• Problem Solving: Due to the nature of opening new stores, there are many one-off situations that are not covered by process, the GO Project Coordinator can spot a problem before it arises and offer a solution to mitigate the risk.
• Asset Creation & Proofing: Ensure digital assets are created, are correct and distributed on time. This includes creating and activating barcodes, loading QR codes and ensuring store teams have the right asset at the right time.
• Business Listing Management: Establish and maintain accurate business listings ensuring all information is correct before the listing is launched online.
• Procurement & Vendor Management: Ensure necessary items are ordered and delivered to the store on time and to budget. Coordinate and maintain vendor relationships.
• Scheduling & Coordinating: Schedule meetings and events in Outlook. Ensure all stakeholders are identified and included.
• Continuous Process Improvement: Create and maintain operating procedures for the role. Suggest improvements and look for efficiencies.
• Marketing Campaign Planning & Reporting: Gather data on campaign success and report back to stakeholders. Use the data to make suggestions for future campaigns.
• Collaboration: Work cross functionally across the company.
• Performs other related duties as assigned.

Qualifications and Requirements:

• Ability to work independently and remotely
• Excellent verbal and written communication skills
• Proficiency in Smartsheet is essential
• Proficient in Microsoft Office Suite
• Excellent organizational skills and attention to detail
• Ability to work collaboratively with team and stakeholders
• Proven experience in Project Coordination or Project Management role (3 + years)
• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

EEO-1 Category: Administrative Support Workers

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