Join a workforce where innovation and teamwork provide support to the community and citizens of Monroe County.
Compensation:
$115,849.03 - $185,358.44Job Description:
The primary function of this position is to provide leadership, oversight, direction, and management of Countywide administrative governance, procurement systems, Enterprise Resource Planning (ERP) modernization initiatives, and grants compliance activities for BOCC programs. This position is responsible for ensuring adherence to state and local laws, Board-adopted administrative policies in the form of Administrative Codes, and regulatory requirements while maintaining the integrity of standardized administrative processes in the form of administrative directives and internal controls.
The Administrative Director works collaboratively with Department Directors, Legal, Finance, Human Resources, and Information Technology to:
Develop and/or update existing policies, process them through adoption by the BOCC, and place into Municode.
Modernize and integrate existing paper-based processes as administrative directives into the County’s enterprise systems, including Workday, to ensure consistent, transparent, and compliant administrative operations across departments.
Ensure that the application of code, policies, and directives is applied throughout all Departments and Offices.
ESSENTIAL JOB FUNCTIONS
Leads implementation of centralized Administrative Code governance within Municode.
Coordinates countywide administrative process standardization initiatives in alignment with Board-adopted policies.
Coordinates with the Clerk’s office and software vendors and oversees the BOCC side migration of paper-based administrative, finance, and human resources processes into Workday ERP modules.
Conducts process mapping and workflow redesign for procurement, HR, and financial approvals.
Develops, reviews, updates, and provides recommendations for administrative and procurement policies.
Ensures compliance with applicable federal and state procurement standards.
Implements countywide best practices for internal controls, documentation retention, and audit readiness.
Performs fiscal and operational impact analysis related to workflow redesign and digital modernization.
Prepares performance monitoring reports and KPI dashboards for the County Administrator.
Prepares, reviews, edits, and approves items forwarded to the County Administrator for placement on the County Commission agenda related to administrative reform initiatives.
Make presentations to the Board of County Commissioners; reviews, edits, and approves departmental presentations related to administrative modernization projects.
Provides leadership and technical assistance to departments on policy, process improvement, procurement compliance, and ERP integration.
Serves as administrative liaison for ERP-related coordination between departments and system stakeholders.
Develop and oversee standardized procurement templates and approval checkpoints along with the Purchasing Director.
Coordinates with Purchasing, OMB, and Legal on grant-related administrative compliance documentation for federal and state-funded programs.
Assists County Administration with audits related to administrative processes, procurement controls, and digital governance systems.
Facilitates interdepartmental coordination on administrative governance matters.
Develops and leads workshops and working sessions to implement standardized countywide processes.
Performs other related job duties as assigned.
In the event of special or emergency situations, employee may be required to work schedules other than those for which they are regularly scheduled in any capacity deemed appropriate.
QUALIFICATIONS
Education and Experience:
Bachelor’s degree required, master's degree preferred. Six (6) years minimum prior related work experience required. An equivalent combination of education and job-related experience may substitute for the educational requirements on a year-for-year basis.
Special Qualifications:
None.
Knowledge, Skills, and Abilities:
Ability to determine strategy as well as long-range goals for the organization; ability to design processes, allocate resources, and report to elected officials or the public.
Ability to be principally responsible for determining policies and procedures that will ensure the success of our operation.
Ability to perform work that involves high-level issues, processes, or organizational needs; ability to make decisions that impact the community at large, most of the staff, or both.
Ability to work regularly with other directors or senior managers to ensure the provision of efficient and effective services.
PHYSICAL DEMANDS
The work is sedentary and requires exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Additionally, the following physical abilities are required:
Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination in sound.
Manual Dexterity: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
Mental Acuity: Ability to make rational decisions through sound logic and deductive processes.
Pulling: Using upper extremities to exert force in order to draw, haul, or tug objects in a sustained motion.
Pushing: Using upper extremities to press against something with steady force in order to thrust forward, downward, or outward.
Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
Speaking: Expressing or exchanging ideas by means of the spoken word, including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
Visual Acuity: Have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
WORK ENVIRONMENT
Work is performed in a safe and secure work environment that may periodically have unpredicted requirements or demands.
Monroe County has the right to revise this job description at any time. This description does not represent in any way a contract of employment
Equal Opportunity Employer: Monroe County does not discriminate on the basis of race, color, national origin, gender, religion, age, disability, or military service in employment or the provision of services.
Empleador de Igualdad de Oportunidades: El Condado de Monroe no discrimina por motivos de raza, color, origen nacional, género, religión, edad, discapacidad o servicio militar en el empleo o la prestación de servicios.
Veterans Preference according to Florida State Statute 295.07: Certain service members and veterans, and the spouses and family members of the servicemembers and veterans, receive preference and priority in employment by the state and are encouraged to apply for the positions being filled.
Preferencia de Veteranos de acuerdo con el Estatuto del Estado de Florida 295.07: Ciertos miembros del servicio y veteranos, y los cónyuges y familiares de los miembros del servicio y veteranos, reciben preferencia y prioridad en el empleo por parte del estado y se les alienta a solicitar los puestos que se están llenando.