Qualifications:
1. High school diploma or equivalent.
2. Deomonstrates competence using computer.
Reports to:
Director of Business Services/ Director of Finance
Supervises:
None
Job Goal:
Work under the supervision of the Supervisor of Business Affairs to coordinate, collect and pay properly approved expenditures.
Performance Responsibilities:
- Receive all invoices for payment.
- Proof invoices for accuracy.
- Obtain approval on all invoices prior to payment.
- Process and pay all approved invoices.
- Maintaina list of all vendors including past history of each invoice paid.
- Review monthly statements from vendors.
- Obtain unpaid invoices.
- Apply unused credits to current purchases or obtain refunds.
- Monitor outstanding checks and void and reissue checks over 90 days old.
- Void lost or stolen checks and issue stop payment notices.
- Prepare monthly check registers and other reports as directed for the Board.
- Prepare and maintain a spreadsheet listing utilities paid, by school and month.
- Record payments by third party for worker's compensation.
- Extract, proof, and prepare Form 1099 Misc Miscellaneous Income.
- Print and distribute financial statements to principals and the Board.
- Prepare and submit monthly check approvals list to the Board.
- Control the access and use of various credit cards.
- Ensure that timely payment of items that have due dates.
- Prepare and maintain a spreadsheet listing monthly phone bills for e-rate pruposes.
- Invoice Food Service for items paid on their behalf.
- Provide copies of inventory items to be entered into the accounting system.
- File service agreements and lease contracts.
- Prepare monthly vending machine receipt.
- Reconcile assigned bank statement.
- Order paper goods for the central office.
- Order postage supplies.
- Collect data from schools that have paid sports officials.
- Summarize and enter the data into the accounting system for Form 1099.
- Manage telephone lines and access codes.
- Maintain a complete list of phone numbers and locations.
- Perform any other duties as assigned by the Business Manager.
- He/she shall be on the job at all time except in case4 of personal emergency, sickness, or as released for office-related business byt eh supervisor and/or superintendent. In the vent that he/she has to be absent, the immediate supervisor shall be notified in a timely manner.
Terms of Employment: 12 months
Evaluation: Performance in this position will be evaluated at least once annually in accordance with Board Policy.