Work Schedule: 15-20 hours per week; shifts based on operational need of the organization. This position is not hybrid eligible.

OVERVIEW

Associated Students, Inc. employs student-focused professionals with equity-mindsets. Established in 1963, ASI is a non- profit corporation guided by a student board and managed by full-time professional staff. ASI is considered a part of the Cal Poly Pomona Division of Student Affairs with a dashed reporting line to Administrative Affairs. ASI serves the entire campus population, including over 27,000 students, by providing opportunities for student engagement, student employment, and a multitude of programs and services such as recreation and wellness, student union and activities, student government, and childcare. ASI operational support areas include human resources, financial services, information technology, facilities management, and marketing. ASI is engaged in the work of being a learning organization. Currently, the guiding ideas of the organization are “under construction” as the team re-imagines its vision, mission, and core values. ASI is looking for dynamic team members who value team learning, co-creation, and adaptability to best serve the needs of our students.

The Cal Poly Pomona Children’s Center is a high-quality preschool program that is operated jointly through a partnership between the Associated Students Inc. (ASI) and Cal Poly Pomona. The Children’s Center opened in 1974 to help support student parents achieve their educational goals while attending Cal Poly Pomona. The Children’s Center places a high value on intentional and respectful relationships among staff, our families, and the children. Our full-time and part-time staff are an integral part of our program as they perform a variety of tasks related to maintaining the children’s Learning Environments, providing active supervision of the children, and providing professional office support so that the needs of families and CPP students providing services at the center are met. 

POSITION DEFINITION

Under the general supervision of the Children’s Center Associate Director and direct supervision of the Children’s Center Supervisor, the Children’s Center Office Assistant provides general support of the day-to-day operation of the Children’s Center office administration. In addition to providing high level customer service, cash handling, and enrollment support for the Children’s Center, this position also provides project assistance, grant management tracking and reports.

ESSENTIAL DUTIES 

• Provides high-quality customer service for the Children’s Center, including but not limited to, providing program information, appointment assistance, managing inquiries, and access control 
• Maintain cash drawer/safe and related responsibilities, including counting in/out, recording sales, and making change 
• Prepares accurate and timely reconciliations for all department-related procurement credit cards
• Assists with managing accurate and timely grant-related tracking records
• Assist with grant-related reports to support the operations of the Children’s Center
• Assists with managing enrollment packets including but not limited to, distribution, completion assistance, and safeguarding collected information
• Assists with special parenting events, programs and services, as needed 
• Assists with classroom support, in accordance to licensing requirements, as needed
• Enforces policies and procedures for safeguarding minors 
• Provides emergency care and treatment as required until the arrival of emergency medical services 
• Attends and engages in required orientations, training, and professional development 
• Performs other related duties as assigned 

QUALIFICATIONS

• Certification in Pediatric CPR/AED and First Aid within 30 days of employment (provided by ASI)
• Experience (paid or unpaid) working with children 5 years and younger, preferred
• At least six months working in an office setting or demonstrated ability to follow complex instructions to produce administrative reports, preferred
• Demonstrated ability to maintain confidentiality and a diplomatic, professional demeanor 
• Demonstrated ability to provide friendly customer-oriented service  
• Ability to perform accurate, detailed work 
• Ability to work effectively in a team environment
• Ability to perceive children’s needs and develop positive relationships
• Ability to communicate sensitive information with tact and consideration
• Ability to adapt willingly to frequent changes in activity, priorities, and/or work schedules.
• Ability to follow written and verbal instructions
• Ability to anticipate and diffuse problems and disruptive situations
• Ability to satisfactorily complete a background check (including a criminal records check)

POSITION SENSITIVITY

Based on the duties and responsibilities of this position, this position has been designated to be a sensitive position with access to sensitive data.  A background check (including a criminal records check) must be completed satisfactorily before any candidate can begin employment with Associated Students, Inc., Cal Poly Pomona. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current ASI employees who apply for this position.  

BACKGROUND CHECK

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with Associated Students, Inc., Cal Poly Pomona. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current ASI employees who apply for this position. 

EMPLOYMENT ELIGIBILITY 

Employment with ASI is open to any Cal Poly Pomona student who is eligible to work and has the legal right to work in the United States. In addition, student employees must be currently enrolled in a minimum of 6.0 units (undergraduate) and 4.0 units (graduate), international student employees must be enrolled in a minimum of 12.0 units (undergraduate) and 6.0 units (graduate) at the end of the add-drop period. Student employees are required to have a minimum overall and Cal Poly Pomona GPA of 2.0 and be in good academic standing with the University. Individuals enrolled only in Extended University are not eligible for hire. Exceptions to the unit load requirement are allowed during the summer term and for students who have applied for graduation for the current term. 

WORK ENVIRONMENT

While performing the duties of this job, the employee is frequently required to sit, talk, and hear; manual dexterity, eye-hand coordination, and verbal communication; use of office equipment: telephones, calculator, copier and fax. Must be able to walk, stand, bend, and lift up to 45 pounds.  

MANDATED REPORTING REQUIREMENT 

In compliance with the California Child Abuse and Neglect Reporting Act (CANRA) and the CSU Executive Order 1083, each ASI employee is designated as a mandated reporter and is required to sign an Acknowledgment of Mandated Reporter Status and Legal Duty to Report Child Abuse and Neglect.  

SYSTEMWIDE SMOKE AND TOBACCO FREE ENVIRONMENT EO 1108: 

Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link below for policy information. http://www.calstate.edu/EO/EO-1108.html 

COVID-19 VACCINATION

CSU, along with Associated Students Inc., strongly recommends all staff who are physically accessing campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose. See policy at https://calstate.policystat.com/policy/11030468/latest