HiringCafe
Posted 3w ago

Project Coordinator

@ Sentry
View All Jobs
Watertown, South Dakota, United States
$22/hrOnsiteFull Time
Responsibilities:Process submittals, Assist PMs, Track payroll
Requirements Summary:Coordinate project admin, manage submittals, AP/AR support, document control, lien waivers, and startup/closeout tasks.
Technical Tools Mentioned:Procore, Microsoft Office, Adobe Acrobat, Bluebeam
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Job Description

Sentry Core Values: Hard-Working, Optimistic, Ride for the Brand, Integrity, and Passion


Role: Sentry Project Coordinator

Primary Objective: Assist project managers and finance team with their administrative needs to ensure project runs smoothly and Sentry is protected from liabilities.

Accountability Chart Roles:

  • Procore submittals
  • Assist with documentation for project startup/closeout
  • Lien Waivers
  • AP/AR Support
  • Subcontract Agreements/Change Orders
  • Subcontractor documentation
  • Monthly job reports


Primary Duties

  • Write up subcontract agreements and change orders, and ensure they are signed by both parties
  • Ensure subcontractor requirements are fulfilled (COI, W-9, Excise Tax Certs)
  • Help Project Managers (PMs) with project reports/updates
  • Process submittals on behalf of the PMs
  • AP/AR assistance (Pay Applications, Invoices, Bill Trackers)
  • Track certified payroll on eligible projects
  • Assist with project startup and closeout processes as needed
  • Get lien waivers completed and signed by subcontractors and suppliers
  • Other tasks as directed by project managers


What does Winning look like?

  • All requests from project managers have a quick turnaround time. 
  • All subcontractor documentation is complete and accurate. 
  • Lien waivers are signed and filed for eligible projects
  • All new project information is filed for successful kickoff
  • All completed project information is filed for successful closeout
  • Subcontractors and suppliers are being paid on time
  • Project invoices are created, approved, and sent out in a timely manner


Requirements

  • Ability to navigate a computer and associated programs with ease and efficiency.
  • Microsoft office experience, esp. Outlook, Excel, and Word
  • PDF editor (Adobe Acrobat or Bluebeam)
  • Ability to learn new tasks quickly
  • Ability to complete scheduled tasks within the time allotted. 
  • Problem-solving skills 
  • High attention to detail
  • Strong Organizational and time-management skills
  • Basic understanding of AP/AR preferred but not required.
  • Knowledge of the construction industry is preferred but not required.