Position Summary: The Payroll Clerk plays a critical support role within the Human Resources and Finance functions by assisting with the accurate, timely, and compliant processing of payroll for a growing, multi-state workforce. Reporting directly to the Payroll Manager, this position supports day-to-day payroll operations, maintains payroll data integrity, and serves as a backup to the Payroll Manager to ensure business continuity. The Payroll Clerk works extensively within ADP Workforce Now and collaborates closely with HR, A/P, Temp Agencies and site leadership to support payroll excellence as the company continues to expand.
Essential Duties and Responsibilities
· Payroll Processing Support
o Assist with the preparation and processing of weekly payrolls for approximately 900+ employees across multiple states.
o Verify timekeeping data and time off requests.
o Review employee payroll information, including new hires, terminations, pay changes, job transfers, and tax updates.
o Support calculation and validation of overtime, PTO payouts, bonuses, and retroactive pay adjustments.
· Backup & Business Continuity
o Serve as backup to the Payroll Manager during absences, peak processing periods, or special projects.
o Assist in executing payroll processing tasks to ensure payroll deadlines are met without disruption.
o Escalate complex payroll issues appropriately while independently resolving routine payroll discrepancies.
· ADP Workforce Now Support
o Support daily operations within ADP Workforce Now, including data entry and audits.
o Assist with payroll-related reporting for Finance and HR, such as labor reports, payroll summaries, and audit support documentation.
o Provide ADP time and attendance training for Managers.
· Compliance & Recordkeeping
o Maintain accurate and complete payroll records in compliance with federal, state, and local regulations.
o Assist with payroll audits, reconciliations, and general ledger tie-outs.
o Support compliance with wage and hour laws (FLSA), state-specific payroll requirements, and internal policies.
o Assist with quarter-end and year-end activities, including W-2 review and reconciliation support.
Employee Service & Collaboration
· Respond professionally and timely to employee payroll inquiries and concerns.
· Research and resolve payroll discrepancies, communicating resolutions clearly to employees and HR partners.
· Coordinate with Human Resources regarding employee data changes impacting payroll.
Process & Administrative Support
· Follow established payroll Standard Operating Procedures (SOPs) to ensure consistency and accuracy.
· Assist with documentation updates and continuous process improvement initiatives.
· Perform other payroll and administrative duties as assigned to support department operations.
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Required Qualifications
Education
· High School diploma or equivalent required.
· Associate’s degree in Accounting, Finance, or Human Resources preferred.
Experience
· 1–3 years of payroll processing or payroll support experience preferred.
· Experience assisting with multi-state payrolls a plus.
Technical Skills
· Working knowledge of payroll systems; experience with ADP Workforce Now strongly preferred.
· Proficiency in Microsoft Excel and Microsoft Office Suite.
Knowledge & Skills
· Basic understanding of payroll concepts, wage and hour regulations, and payroll compliance.
· Strong attention to detail and accuracy.
· Ability to handle confidential information with discretion and professionalism.
· Strong communication, organizational, time management, and problem-solving skills.
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Physical Demands
· Prolonged periods of sitting at a desk and working on a computer.
· Must be able to access and navigate each department at the organization’s facilities as needed.
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Work Environment
· Professional office environment (or hybrid, depending on company policy).
· Fast-paced, deadline-driven payroll processing cycles.
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Travel Requirements
· Minimal travel expected; occasional travel to company locations or training may be required.
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Equipment Used
· Laptop/Desktop Computer
· ADP Workforce Now
· Microsoft Office Suite
· Standard office equipment
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Supervisory Responsibilities
· None.
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Why You’ll Love Working with Us
· Health Coverage That Starts Fast – Medical, Dental & Vision effective the first of the month after 30 days.
· Smile on Us – Dental premiums covered for all of 2026.
· Security You Can Count On – Paid Life Insurance + 401(k) with company match.
· Time Off from Day One – PTO, holidays, and two floating holidays.
· Weekly Paychecks – Because waiting is overrated.
· Invest in YOU – Tuition grants and tuition reimbursement.
· Celebrate Success – Quarterly performance bonuses.
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