Jet Industries Inc. is a nationwide, family-owned contractor that has thrived in business since 1977 by fostering an entrepreneurial culture that has led to our diversified construction trades. This same culture has helped us create a cohesive work environment. Our company lives and breathes our core values of Integrity, Customer Service Excellence, Teamwork, Accountability, and Safety. Our start-to-finish services include heating, air conditioning, plumbing, electrical, engineering, fire protection, and maintenance. Our team completes every job with efficiency, safety, and organization in mind, ensuring the best possible results every time. You can always count on us to minimize project waste, maintain an organized project schedule, and deliver a high-quality product.

Benefits at Jet Industries:

• Career-building opportunities & growth potential.
• A diverse internal training program, Jet University.
• A safety-first, family-like workplace.
• Paid-Time-Off (PTO).
• Affordable Medical/Vision & Dental coverage.
• Retirement Program 401 (k) Matching (up to 3%)

Job Summary:

The Contracts and Compliance Admin provides administrative support across multiple areas, including licensing, contracts, insurance, travel, housing, fleet, document control, and reception.

Duties/Responsibilities:

• Manage company and employee licensing processes, including renewals, tracking, and regulatory updates.
• Submit license applications and maintain communication with state and local licensing agencies.
• Oversee document control by updating existing forms and templates to match company standards.
• Process and format new internal documents to ensure consistency and usability across departments.
• Independently coordinate travel arrangements, including flights, lodging, and vehicle rentals.
• Maintain long-term housing records and assist with travel-related communication and problem-solving.
• Track and manage certificates of insurance (COIs) for vendors and subcontractors.
• Assist with OCIP enrollment and support annual insurance documentation reviews.
• Provide general support to the Senior Admin on overflow tasks and special administrative projects.
• Provide coverage for reception, including phones, visitor check-in, office clean-up and mail handling.
• Other duties may be assigned

Qualifications/Experience:

• Must be at least 18 years of age.
• Some prior office or administrative experience preferred.
• Strong written communication skills, including email drafting and document formatting.
• Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook), Adobe, and Bluebeam.
• Ability to manage time effectively and work independently with minimal supervision.
• Detail-oriented with strong organizational skills for handling licensing, travel, and document tasks.
• Comfortable working with confidential information and maintaining professional discretion.
• Willingness to learn internal systems and processes related to compliance and insurance.
• Able to handle multiple responsibilities and shift priorities in a dynamic office environment. 
• Positive attitude and collaborative approach when supporting team members and reception needs.
• Basic Proficiency in English required. Candidates must have a basic understanding of English for safety purposes and to effectively communicate with colleagues, vendors, and contractors on-site. The ability to follow instructions and engage with the team is essential for success in this role.

As an equal opportunity employer, Jet Industries will hire without consideration of race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status, or disability. Jet Industries also enforces a zero-tolerance drug policy.

Work schedule

• 8 hour shift

Benefits

• Paid time off
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• 401(k) matching