Job Details

Department:            Administrator

Job Title:                    Administration Intern

Work Schedule:       10 Hr. shifts, Overtime is required

Starting Pay:            $25.00 Hr. 

Full or Part Time:   Full-time only

Reports to:                Safety Manager and/or Delegated Authority

Job Summary

The Administrative Intern will support daily business operations while gaining hands-on experience in administrative processes, Human Resources, Payroll, Procurement, Inventory Control, and Project Coordination. The role is designed for a current college student pursuing a relevant-related degree who is seeking practical exposure to business operations, compliance, and organizational processes within a professional work environment.

Basic Qualifications

• Currently enrolled in an accredited college or university pursuing a relevant-related degree.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills and attention to detail.
• Ability to manage confidential information with professionalism.
• Strong communication skills (written and verbal).
• Ability to multitask, prioritize, and meet deadlines.
• Willingness to learn and take direction in a professional environment.

Preferred

• Administrative or customer service experience.
• Experience with spreadsheets, data entry, or business systems.
• Interest in Administrative processes and reporting, payroll, procurement, or business operations.

Key Responsibilities

Administrative Support

• Perform general office duties including data entry, filing, and correspondence.
• Prepare reports, presentations, and maintain accurate records and spreadsheets.
• Attend meetings, document key notes, and assist with follow-up actions.

Projects & Collaboration

• Conduct research and gather data to support business decisions.
• Assist with special projects and process improvement initiatives.
• Support company event coordination and cross-departmental activities.

Human Resources & Payroll

• Assist with recruiting activities, including application tracking and interview scheduling.
• Support onboarding by preparing documentation and organizing employee files.
• Assist with payroll processing by reviewing timekeeping records and organizing payroll documentation.

Procurement, Inventory & Operations

• Support procurement activities, including purchase requests, vendor communication, and order tracking.
• Assist with inventory tracking, supply monitoring, and restocking coordination.
• Provide support for MES-related administrative processes as assigned.

Safety, Compliance & Confidentiality

• Adhere to all company safety protocols, policies, and quality standards.
• Maintain strict confidentiality of employee, payroll, procurement, and business records.
• Assist in ensuring compliance with company policies and applicable regulations.

Physical Requirements

• Ability to sit, stand, and walk for extended periods.
• Ability to operate standard office equipment.
• Ability to occasionally lift up to 25 pounds.

Work Environment

• Professional office and plant operations environment.
• Frequent interaction with employees, supervisors, and vendors.
• Exposure to multiple business functions and cross-departmental operations.

 Learning Opportunities

This internship provides hands-on experience in:

• Recruiting and onboarding processes
• Payroll administration
• Procurement and acquisition procedures
• Inventory tracking and control.
• Administrative operations and reporting
• Cross-functional business support

Disclaimer

This job description outlines the general nature and responsibilities of the position and is not intended to be an exhaustive list of all duties. Management reserves the right to modify responsibilities as business needs evolve. This internship does not guarantee future employment.