We are seeking a highly organized and proactive Admin Assistant to support our Residential Excavation department. The ideal candidate will assist with day-to-day administrative tasks, scheduling, and coordination, while also supporting superintendents, estimators, and other managers in the department. This role is perfect for someone who is detail-oriented, a strong communicator, and able to multitask in a fast-paced environment.

 

Essential Duties and Responsibilities:

• Schedule and coordinate meetings for superintendents and managers


• Create digital files and make copies of documents for the department


• Prepare written communications such as memos, emails, and reports


• Maintain and organize filing systems, both digital and physical


• Assist with billing, trucking, and job code tracking as needed


• Provide administrative support to superintendents and estimators, including reviewing timesheets and job codes


• Coordinate with other departments to ensure smooth operation of excavation projects


• Communicate with customers as necessary