HiringCafe
Posted 3w ago

HR Business Operations Coordinator

@ Family Solutions
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Ashland, Oregon, United States
$25-$30/yrOnsiteFull Time
Responsibilities:Recruitment, Payroll, Accounts Payable
Requirements Summary:1 year administrative/HR/payroll experience; high school diploma; SHRM/PHR a plus; proficient in MS Office; ability to handle confidential info.
Technical Tools Mentioned:Microsoft Office, Excel, QuickBooks
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Job Description

Now Hiring: HR & Business Operations Coordinator
Location: Ashland, Oregon 
Department: Human Resources
Reports to: HR Director
Employment Type: Full-Time | Non-Exempt
Salary Range: $25.00-$30.00 (DOE) 
Schedule: Monday – Friday, Office Hours 

Make a difference behind the scenes.
Family Solutions is seeking an organized, detail-oriented HR & Business Operations Coordinator to support our Human Resources, Payroll, and Accounts Payable functions. If you thrive in a fast-paced environment and enjoy variety in your workday, this is the perfect opportunity to gain well-rounded experience in business administration.

What You’ll Do

In this blended role, you’ll divide your time across three key areas:

Human Resources Support (~40%)

  • Assist with recruitment, onboarding, background checks, and credentialing.

  • Process voluntary separations and conduct exit interviews.

  • Maintain accurate and confidential personnel files and HR records.

  • Support employee relations, HRIS updates, training logistics, benefits, and leaves of absence.

  • Communicate HR policies and help draft employee communications.

Payroll Processing (~30%)

  • Audit and enter employee time records, ensuring compliance with policy.

  • Process payroll, calculate special checks, and make corrections or adjustments.

  • Respond to employee inquiries about pay and timekeeping.

Accounts Payable (~30%)

  • Review, code, and process invoices according to agency policy.

  • Set up and maintain vendor information and W-9 documentation.

  • Reconcile statements and resolve discrepancies with Finance.

Plus:

  • Provide occasional front desk and administrative support.

  • Maintain strong relationships with staff, vendors, and external partners.

  • Safeguard the confidentiality of sensitive HR and financial data.

  • Participate in meetings, trainings, and special projects as needed.

What You Bring

  • High school diploma or equivalent required; college coursework or a degree in HR, Business Administration, or related field preferred.

  • SHRM-CP, SHRM-SCP, or PHR certification is a plus.

  • At least 1 year of administrative, HR, or payroll experience.

  • Proficiency in Microsoft Office; Excel and QuickBooks familiarity a plus.

  • Excellent attention to detail, organization, and time management.

  • Ability to type 55+ WPM and handle confidential information with discretion.

  • Must clear a DHS background check, Medicaid Fraud Database, and OIG Database screening.

Why Join Us?

At Family Solutions, you’ll be part of a mission-driven team committed to supporting youth and families in our community. We value transparency, teamwork, and growth—and we’ll support yours every step of the way.

Ready to apply?
Submit your resume and cover letter today! We look forward to learning how your experience can help strengthen our team.