We are seeking a highly organised and proactive HR & Recruitment Coordinator to join our busy HR team. This is a varied role supporting the full employee lifecycle, with a particular focus on recruitment coordination, HR administration, and advising staff across the department. You will play a key role in ensuring smooth and efficient HR operations while delivering an excellent service to managers, colleagues, and candidates.

Key Responsibilities

HR Administration & Employee Lifecycle Support

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  Draft contracts of employment and amendments
  
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  Maintain accurate employee records and ensure compliance with internal processes
  
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  Administer payroll changes via HR systems to ensure staff are paid correctly
  
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  Support onboarding processes, including induction sessions for new staff
  
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  Respond to general HR enquiries, providing advice and guidance
  

Recruitment Coordination & Management

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  Act as the primary point of contact for all departmental recruitment activity
  
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  Manage multiple recruitment campaigns simultaneously, ensuring timelines are met
  
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  Coordinate advertising, shortlisting, and interview schedules
  
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  Organise and attend shortlisting meetings, taking notes and advising panels
  
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  Arrange interviews, including logistics such as booking rooms and coordinating candidates
  
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  Communicate with candidates and panel members throughout the recruitment process
  
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  Monitor vacancies and applications via the PeopleXD system and produce reports
  
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  Ensure all recruitment documentation is accurate and confidentially maintained
  

Stakeholder Engagement & Advisory

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  Advise managers, colleagues, and candidates via phone, email, and in person
  
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  Interpret HR procedures and policies to respond to more complex queries
  
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  Work closely with Finance to confirm funding before roles are advertised
  
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  Liaise with immigration and compliance teams to meet regulatory requirements
  
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  Build strong working relationships across academic and professional services teams
  

Team Support & Process Improvement

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  Provide day-to-day operational support to the HR Assistant
  
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  Identify opportunities for service improvements and support implementation
  
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  Prepare monthly HR and recruitment reports for internal meetings
  
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  Maintain recruitment information on departmental web pages
  

About You

We are looking for someone who is detail-oriented, adaptable, and confident working in a fast-paced environment.

Essential Criteria:

• Previous experience in HR administration and/or recruitment within the University of Oxford or the Oxford Colleges
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  Experience using HR systems such as PeopleXD (PXD)