We are seeking a highly organised and proactive Personal Assistant to provide comprehensive administrative and diary management support to senior academic staff. This role requires excellent organisational skills, discretion, and the ability to manage a varied workload in a fast-paced environment.

The position is set to commence ASAP and will be part time 18.25 hrs p/w for an initial duration of 4 weeks with a pay rate of £16.92 per hour + holiday pay

Key Duties:

• Manage complex diaries, prioritising and coordinating meetings and appointments
• Act as first point of contact for visitors, staff and external enquiries
• Draft correspondence, prepare briefing materials and respond to routine queries on behalf of senior staff
• Organise meetings and events, including venues, catering and logistics
• Arrange UK and international travel, including visas where required
• Prepare and circulate agendas, papers and minutes
• Provide financial administration support, including expenses, invoices and allowances
• Maintain accurate filing systems and records in line with policies and procedures
• Review and improve administrative processes where appropriate
• Build effective working relationships with colleagues across the organisation
• Provide administrative support to associated research groups and projects

Selection Criteria:

• GCSE-level education or equivalent experience
• Experience of diary management and complex travel coordination
• Strong written communication skills and ability to prepare professional documents
• Excellent IT skills, including Microsoft Office applications
• Good numeracy skills and ability to manage financial administration
• Experience handling confidential information with tact and discretion
• Strong organisational skills with ability to prioritise workload and meet deadlines
• High attention to detail and accuracy

Vacancy ID: 22967

Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.

Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service