Core Responsibilities

1. Administrative & Clerical Support

• Provide mid-level support including complex scheduling, document preparation, and official correspondence.
  

• Maintain comprehensive and organized archives of reports and records to facilitate daily operations.
  

• Compile detailed training and travel packages for Office Management and approved staff.
  

• Deliver onsite support for departmental events, including Community Meetings, town halls, and other hosted activities.
  

2. Reservation & Paratransit Services

• Serve as a primary point of contact for telephone requests, maintaining a polite and professional demeanor.
  

• Independently respond to and process paratransit requests with minimal assistance.
  

• Coordinate schedules to ensure transit service inquiries are handled promptly and accurately.
  

3. Budget & Compliance Tracking

• Maintain detailed logs and reports pertaining to equipment assignments and equipment codes.
  

• Track and document costs associated with equipment and services to ensure full auditing and regulatory compliance.
  

• Collaborate with onsite Government officials to develop and submit weekly deliverables based on the job description.
  

Candidate Requirements

• Proven ability to handle high-volume telephone requests in a positive, professional manner.
  

• Strong attention to detail for maintaining accurate financial and equipment records for auditing purposes.
  

• Exceptional organizational skills to manage multiple priorities, from event preparation to recordkeeping.
  

• Ability to adapt to additional duties on special teams or projects as determined by developing OT initiatives.