Administrative Assistant Jobs in Poway, CA, US

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Administrative Assistant

San Clemente, California, United States

$21-$24/hr OnsitePart Time

SCOR Physical Therapy: Provides outpatient physical therapy and orthopedic rehabilitation services.

Part-time Administrative Assistant with strong customer service, medical office experience, proficiency in computers, and scheduling/patient data handling in a physical therapy setting.

EMR, Microsoft Office

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Administrative Assistant

San Diego, California, United States

$38k-$61k/yr OnsiteFull Time

Penn State University: Provides higher education and conducts extensive academic research programs.

4+ YOEAdministrative assistant role with 4+ years of relevant experience; associate degree or GED/HS depending on level; active secret clearance required; proficient in MS Office and related systems.

Microsoft Office, SAP Concur, Workday, Simba, ProPricer, PSU Buy

1mo

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1mo

Administrative Assistant

El Cajon, California, United States

$20-$26/hr OnsiteFull Time

EMCOR GroupNYSE: EME: Provides mechanical and electrical construction and facilities management services.

Administrative duties, clerical support, scheduling, file management, data entry, office coordination.

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Administrative Assistant

San Diego, California, United States

$25-$30/hr OnsiteFull Time

LandCare: Provides commercial landscaping and outdoor facility maintenance services.

0+ YOESelf-starter, team player, strong communication, highly organized, detail-oriented, and capable of research, administrative tasks, and computer use.

Microsoft Office, Google Workspace, Email, Office equipment

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Administrative Assistant

Carlsbad, California, United States

$33-$36/hr OnsiteFull Time

Vuori: Designs and sells performance athletic and lifestyle apparel.

2+ YOE2+ years administrative support; Bachelor’s degree or equivalent experience preferred; strong organizational and communication skills; proficient with Microsoft Office.

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

1mo

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1mo

Administrative Assistant

San Diego, California, United States

$27-$35/hr OnsiteFull Time

University of Southern California: Private research university providing higher education and healthcare services.

3+ YOEAdministrative support for faculty and researchers; calendar, travel, CV/biography management; strong organization, discretion, communication; proficient with Zoom and Outlook.

Zoom, Microsoft Outlook

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Administrative Assistant

La Jolla, California, United States

OnsitePart Time

Premier Workspaces: Provides flexible private offices and shared workspace rental solutions.

Part-time administrative support with reception, phone handling, document processing, scheduling, and client service. Must have valid driver license and ability to work in the United States.

Microsoft Office

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Administrative Assistant

San Diego, California, United States

$23/hr OnsiteFull Time

Easterseals Southern California: Provides healthcare and community services for people with disabilities.

2+ YOEProvide administrative support, scheduling, front-desk duties; HS Diploma; 2-3 years experience in clinical/admin; proficient in MS Office; ability to maintain confidential information; able to lift up to 30 lbs.

Microsoft Office, Excel, Outlook, Skype

1mo

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1mo

Administrative Assistant II

Carlsbad, California, United States

$25-$29/hr OnsiteFull Time

OakView Health Center: Provides professional senior healthcare, rehabilitation, and assisted living services.

3+ YOEAdministrative Assistant II in Plant Operations; handles invoices, inventory, ordering supplies, and reporting; answers calls from residents and employees for maintenance requests.

Microsoft Word, Microsoft Excel, Microsoft Outlook, Access

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Schools - Catholic School Administrative Assistant

San Diego, California, United States

$18-$22/hr OnsiteFull Time

Catholic Diocese of San Diego: Provides religious services and Catholic education in San Diego.

Provide administrative support in a Catholic school, handle records, greet visitors, assist bookkeeper, and manage communications.

Microsoft Word, Microsoft Excel, Student Information Systems

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Administrative Assistant-TFS

Valley Center, California, United States

$24-$26/hr OnsiteFull Time

Indian Health Council: Provides integrated health services to Native American tribal communities.

1+ YOEAdministrative support experience; High school diploma; 1+ year admin experience; strong MS Office; CA driver license required.

Microsoft Office 365, Word, Excel, PowerPoint, Outlook (Email & Calendar Management), Teams, SharePoint, Paycom, Relias Learning, PolicyTech, PandaDoc

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SR. ADMINISTRATIVE ASSISTANT

San Diego, California, United States

$24-$29/hr OnsiteFull Time

Neighborhood House Association: Provides social, educational, and healthcare services to families and seniors.

6+ YOEHigh school or GED plus six years of office administration; typing 50 wpm; valid California driver’s license; ability to handle confidential information and multitask.

Word Processing, Spreadsheet, Database, Presentation Software, Email

1mo

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1mo

Administrative Assistant - Temporary

San Diego, California, United States

$31-$37/hr OnsiteTemporary

Genalyte: Develops rapid blood testing systems using silicon photonics technology.

4+ YOEHigh school diploma required; 4-8+ years in administrative or executive support; strong organizational skills; capable of hands-on office tasks; reliable transportation with valid driver's license.

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Part-time Administrative Assistant

San Diego, California, United States

$23-$35/hr OnsitePart Time

HNTB: Infrastructure design and engineering for transportation and public works

2+ YOEHigh School Diploma/GED; 2 years related administrative experience.

1mo

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1mo

Administrative Assistant

Oceanside, California, United States

$20-$22/hr OnsiteFull Time

Equity LifeStyle PropertiesNYSE: ELS: Owns and operates manufactured home communities and RV resorts.

1+ YOEHigh school diploma; 1+ year office experience; proficiency in Microsoft Office; strong organizational and communication skills.

Microsoft Office Suite, Data entry, Word processing

2mo

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2mo

Administrative Assistant

San Diego, California, United States

OnsiteFull Time

Invited: Operates a network of private golf and country clubs.

1+ YOEHigh school diploma, 1 year accounting experience, proficient with spreadsheets, able to handle confidential information.

Computer, Spreadsheet software, Keyboard, Telephone, Copier

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Administrative Assistant

San Diego, California, United States

$21-$23/hr OnsiteFull Time

Centennial: Operates and redevelops retail and mixed-use real estate properties.

2+ YOEHigh school diploma required; 2-3 years customer service; Yardi/MRI experience; ability to work varying schedules; strong communication and organizational skills; MS Office proficiency.

Yardi/MRI, MS Office

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Administrative Assistant

Vista, California, United States

$22-$25/hr OnsiteFull Time

Del Amo Motorsports: Multi-brand dealership selling and servicing motorcycles and powersports vehicles.

5+ YOE5+ motorsports industry experience; college degree or equivalent; proficient in MS Office; strong math, customer service, organizational and accounting skills; able to meet deadlines; excellent verbal and written communication; multitask across projects; experience with accounting software.

Microsoft Word, Excel, PowerPoint, Accounting software

1mo

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1mo

Administrative Assistant

San Diego, California, United States

$16-$17/hr OnsitePart Time

Aligned Geriatrics: Mobile medical practice providing in-home healthcare for seniors.

High school graduate; proficient with Microsoft Office; strong customer service; office experience; fast learner; proactive.

Microsoft Office

2mo

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2mo

Administrative Assistant

San Diego, California, United States

OnsiteFull Time

CBRENYSE: CBRE: Provides global commercial real estate and investment management services.

0+ YOEHigh School Diploma or GED; up to 2 years related experience; proficiency with Microsoft Office; strong organizational and communication skills; authorized to work in the United States.

Microsoft Office

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Administrative Assistant

San Diego, California, United States

$25-$32/hr HybridFull Time

Pacific Health Group: Integrated healthcare and social support for vulnerable California communities.

3+ YOEBachelor's in related field preferred; 3–5 years admin/EA/ops; experience supporting C-suite; healthcare/nonprofit experience a plus.

Google Workspace, Microsoft Office Suite, Monday.com, CRM, Design tools, HR/recruiting platforms

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Administrative Assistant

Coronado, California, United States

$30/hr OnsiteFull Time

Kay & Associates: Provides aircraft maintenance and technical support for aerospace and defense.

2+ YOETwo years of admin experience; high school diploma or GED.

Microsoft Office, Office equipment

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Administrative Assistant

Tijuana, Baja California, Mexico

OnsiteFull Time

CaterpillarNYSE: CAT: Manufactures construction equipment, mining machinery, and industrial engines.

2+ YOEExecutive admin experience; 2-5 years; PMP preferred; travel booking; expense processing; proofreading; advanced MS Office.

Microsoft Outlook, Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Internet, Adobe Acrobat, Adobe Photoshop, Adobe Illustrator

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Administrative Assistant

San Diego, California, United States

$38/hr OnsiteFull Time

Alutiiq: Provides government facilities, logistics, and professional support services.

High School Diploma or GED; ability to obtain SECRET clearance; strong Microsoft Office skills; knowledge of DoD contracts; US citizen; excellent communication and time management.

Microsoft Office, Outlook, Word, Excel, SharePoint, Office 365

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Administrative Assistant

Oceanside, California, United States

$25-$26/hr OnsiteTemporary

TURN Behavioral Health Services: Provides behavioral health and supportive housing services in California.

High School Diploma or GED; CA driver LICENSE and auto insurance; Microsoft Office and EHR knowledge preferred; Cultural Competency understood; Bilingual preferred; TB test and CPR/First Aid upon hire.

Microsoft Office, EHR, Spreadsheets, Databases

1mo

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1mo

Administrative Assistant II

Carlsbad, California, United States

$25-$29/hr OnsiteFull Time

GlenBrook Health Center: Provides multi-level senior care, skilled nursing, and rehabilitation services.

3+ YOEAdministrative support focusing on invoices, inventory, and resident requests in Plant Operations.

Microsoft Word, Microsoft Excel, Microsoft Outlook, Access (plus)

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Executive Administrative Assistant

Oceanside, California, United States

$25/hr OnsiteFull Time

HyattNYSE: H: Global operator of luxury hotels and luxury resorts.

1+ YOEExecutive-level administrative support, exceptional organization, confidentiality, hotel experience preferred.

Microsoft Office, Reserve/Opera ( Hyatt reservations system)

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Administrative Assistant San Diego - Admin MSC

San Diego, California, United States

OnsiteFull Time

VersAbility Resources: Provides comprehensive services and employment for people with disabilities.

2+ YOEAdministrative Assistant with 2+ years in office settings; HS diploma required; MS Office proficiency; strong organization and confidentiality.

Microsoft Office Suite

1mo

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1mo

Administrative Assistant II

Carlsbad, California, United States

$25-$29/hr OnsiteFull Time

Continuing Life: Operates and manages comprehensive continuing care retirement communities.

3+ YOEThree years administrative experience; HS diploma; proficient in Word, Excel, Outlook; Access a plus.

Microsoft Word, Microsoft Excel, Microsoft Outlook, Access

1mo

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1mo

Administrative Assistant III

San Diego, California, United States

$22-$28/hr OnsiteFull Time

Family Health Centers of San Diego: Provides affordable medical and supportive care to underserved communities.

4+ YOEBachelor's degree in Business Administration, Communication, Healthcare Administration, English, or related field; 4 years admin support; 1 year project coordination; proficient in MS Office; data analysis; LEAN; travel between sites; valid California driver’s license.

Microsoft Office, Excel Macros, PowerPoint

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Administrative Assistant (Construction / Restoration)

San Clemente, California, United States

$23-$27/hr OnsiteFull Time

Ikon Builders: Provides residential construction and disaster restoration services.

1+ YOE1+ year administrative/coordination experience; strong computer skills; detail-oriented; ability to multitask; good written and verbal communication.

Email, PDFs, Excel, Google Docs

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Practice Group Administrative Assistant

San Diego, California, United States

$28-$32/hr HybridFull Time

Greenberg Traurig: Provides global legal representation and corporate advisory services.

1+ YOEAdministrative support experience in a fast-paced environment; strong organizational and communication skills; ability to work with legal teams and manage multiple tasks.

Microsoft Office, Adobe Acrobat, FileTrail, GEMS, hCue

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Middle School Administrative Assistant

La Jolla, California, United States

$33-$40/hr OnsiteFull Time

La Jolla Country Day School: Private K-12 school providing college preparatory education and student development.

3+ YOEOrganized, detail-oriented, with 3-5 years administrative experience; bachelor’s degree preferred; strong communication; proficient with office software; calendar and records management.

Google Workspace, Microsoft Office, Blackbaud, OnRecord, Finalsite, Zoom

1mo

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1mo

Administrative Assistant II

Carlsbad, California, United States

$25-$29/hr OnsiteFull Time

The Orchards: Provides specialized senior healthcare and assisted living services.

3+ YOE3+ years administrative experience; strong phone, organizational skills; proficient with Word, Excel, Outlook; High School diploma or GED.

Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft Access

1mo

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1mo

Executive Administrative Assistant

San Diego or San Diego

$37-$49/hr OnsiteFull Time

JPMorgan ChaseNYSE: JPM: Global financial firm providing banking and investment management services.

5+ YOEAt least five years of administrative experience; strong organization, discretion, and communication; proficient in Microsoft Office; calendar management and travel coordination.

Microsoft Office

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Legal Administrative Assistant

San Diego or Troy

OnsiteFull Time

Dinsmore: National law firm providing comprehensive legal and advisory services.

0+ YOEAdministrative support for lawyers; strong Microsoft Office and PDF editing skills; excellent writing and proofreading; organized and able to manage deadlines.

Microsoft Office, PDF editing, Microsoft Word

1mo

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1mo

Administrative Assistant II

Carlsbad, California, United States

$25-$29/hr OnsiteFull Time

La Costa Glen: Provides resort-style senior living and continuing care services.

3+ YOEThree years administrative experience; strong phone, written and verbal communication; proficient with Microsoft Word, Excel, Outlook; knowledge of Access preferred.

Microsoft Word, Microsoft Excel, Microsoft Outlook, Access

1mo

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1mo

Administrative Assistant II

Carlsbad, California, United States

$25-$29/hr OnsiteFull Time

Ridgeview Health Center: Providing specialized senior care and long-term nursing services.

3+ YOEThree years administrative experience; MS Word, Excel, Outlook; strong communication; HS diploma; healthcare/plant operations exposure preferred.

Microsoft Word, Microsoft Excel, Microsoft Outlook, Access

1mo

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1mo

Administrative Assistant II

Carlsbad, California, United States

$25-$29/hr OnsiteFull Time

Reata Glen: Operates a comprehensive continuing care retirement community in California.

3+ YOEThree+ years administrative experience; strong phone, written and verbal communication; MS Word/Excel/Outlook; high school diploma or GED.

Microsoft Word, Microsoft Excel, Microsoft Outlook, Access