Executive Assistant Jobs in Philadelphia, PA, US

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Executive Assistant

Philadelphia, Pennsylvania, United States

$50k-$55k/yr OnsiteFull Time

Pennsylvania Academy of the Fine Arts: America's first art museum and school of fine arts.

5+ YOESupport the President & CEO with executive assistance, calendar management, board liaison, travel planning, and confidential communications.

Microsoft Office, Google Workspace, Calendar Management, Presentations

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Executive Assistant

Mount Laurel, New Jersey, United States

$85k-$100k/yr HybridFull Time

EPIC Insurance Brokers & Consultants: Provides insurance brokerage and risk management consulting services.

3+ YOEExecutive Assistant with college degree; strong organizational, communication, discretion; proficient in MS Office and virtual meeting tools.

Microsoft Office, Outlook, Word, PowerPoint, Excel, Publisher, Zoom, Microsoft Teams, Salesforce, ZoomInfo, Sales Intel, Sales Navigator, LinkedIn, ChatGPT, Copilot, Claude

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Executive Assistant

Warren, New Jersey, United States

OnsiteFull Time

Everest GroupNYSE: EG: Provides insurance and reinsurance solutions to global businesses.

Experience supporting executives, strong organization and communication skills.

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Executive Assistant

Upper Providence or London

OnsiteFull Time

GSKLondon Stock Exchange: GSK: Develops and manufactures innovative vaccines and specialty medicines.

5+ YOEAssociate degree with 5+ years of executive administrative support experience; proficient in Microsoft Office.

Microsoft Office

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Executive Assistant

Wilmington, Delaware, United States

OnsiteFull Time

IncyteNasdaq: INCY: Develops and manufactures innovative oncology and inflammation medicines.

Calendar management, travel coordination, travel itineraries, invoicing, and executive support with strong communication and confidentiality.

Microsoft Office, PowerPoint, Email

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Executive Assistant

Doylestown, Pennsylvania, United States

OnsiteFull Time

Fred Beans Automotive Group: Automotive dealership group selling and servicing vehicles.

Strong organizational, time management, communication, and discretion; proficient with Microsoft Office; previous executive support preferred.

Microsoft Office, Excel

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Executive Assistant

Westampton Township, New Jersey, United States

$56k-$90k/yr OnsiteFull Time

Indel: Manufactures advanced induction melting and thermal processing systems.

5+ YOE5+ years executive support experience, bachelor's degree, strong MS 365, calendar, travel, and communication skills.

Microsoft 365

1mo

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1mo

Executive Assistant

Philadelphia, Pennsylvania, United States

OnsiteFull Time

Janney Montgomery Scott: Provides wealth management, investment banking, and financial advisory services.

5+ YOE5+ years of executive or senior-level administrative experience; supporting multiple senior leaders; advanced MS Office skills.

Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint

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Executive Assistant

Reading, Pennsylvania, United States

OnsiteFull Time

Vital HealthCare Solutions: Specialized medical services for long-term care and senior living facilities.

5+ YOEBachelor’s degree preferred; 5+ years in executive or senior admin role; proficiency in Microsoft Office; strong communication; discretion.

Microsoft Office Suite, Excel, Outlook, PowerPoint, Zoom, Teams, SharePoint

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Executive Assistant

Bryn Mawr, Pennsylvania, United States

$65k/yr HybridFull Time

OPS Security Group: This provides professional security and executive protection services.

3+ YOEThree to five years of executive support experience; strong communication; proficient in MS Word and Adobe; valid driver’s license.

Microsoft Word, Adobe

1mo

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1mo

Executive Assistant

West Chester, Pennsylvania, United States

OnsiteFull Time

Synchrony Group: Provides specialized medical and scientific communications for pharmaceutical companies.

3+ YOESupport C-level executive, manage calendar and travel, coordinate communications, handle confidential information, and support cross-functional projects.

Microsoft Office, Outlook, Word, Excel, PowerPoint

2mo

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2mo

Executive Assistant

Philadelphia, Pennsylvania, United States

HybridFull Time

American College of Physicians: Provides education, advocacy, and clinical resources for internists.

2+ YOEBachelor’s degree and 2-4 years of executive support experience; strong Microsoft Office 365 skills; excellent communication and organizational abilities.

Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams), Adobe Acrobat, Remote conferencing platforms, Dropbox, Evernote

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Executive Assistant

Princeton, New Jersey, United States

$75k-$85k/yr HybridFull Time

Miele: Manufacturer of premium domestic appliances and commercial equipment.

5+ YOE5+ years supporting senior executives; strategic partner; strong organization, communication, and problem-solving; discretion; advanced MS Office; project management experience.

Microsoft Office, Project management tools

1mo

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1mo

Executive Assistant

King of Prussia, Pennsylvania, United States

HybridFull Time

Universal Health ServicesNYSE: UHS: Operates acute care hospitals and behavioral health facilities.

10+ YOEBachelor's degree preferred; 10+ years executive support; strong MS Office; staff coordination; project management; confidential duties; strong communication; relationship building.

Microsoft Office

2mo

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2mo

FP Movement Executive Assistant

Philadelphia, Pennsylvania, United States

OnsiteAll Commitments Available

Urban OutfittersNASDAQ: URBN: Sells apparel, home goods, and lifestyle products globally.

1+ YOE1-4 years administrative or executive assistant experience; excellent communication; leadership; multitasking; confidentiality; collaborative; proactive; creative thinker.

1mo

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1mo

Executive Assistant

Allentown, Pennsylvania, United States

$60k-$80k/yr HybridFull Time

The Kyle David Group: Provides technology consulting and custom software development services.

4+ YOE3-5 years of executive support experience in a technology environment; full-time role located near Allentown, PA; strong administrative, calendar, and communication skills; proficient in Word/Excel/PowerPoint; bachelor’s degree preferred.

Word, Excel, PowerPoint, CRM, Pivot tables

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Executive Administrative Assistant

Titusville, New Jersey, United States

$63k-$101k/yr HybridFull Time

Johnson & JohnsonNYSE: JNJ: Provides pharmaceutical products and medical technology healthcare solutions.

8+ YOEHybrid executive admin support; 8+ years supporting high-level executives; strong written/verbal communication; travel planning; confidentiality; MS Office.

Microsoft Office, Zoom, Teams, Workday, Ariba, IRIS

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Senior Executive Assistant

Philadelphia, Pennsylvania, United States

$90k-$100k/yr OnsiteFull Time

Minaris Advanced Therapies: Global cell and gene therapy contract manufacturing and development

5+ YOEExecutive support to the CEO, manage calendar and travel, coordinate board governance, prepare communications, ensure confidentiality.

Microsoft Office, Presentation tools

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Senior Executive Assistant

Philadelphia, Pennsylvania, United States

OnsiteFull Time

AxaltaNYSE: AXTA: Global manufacturer of performance liquid and powder coating systems.

7+ YOE7+ years of executive support experience; high attention to detail; onsite Philadelphia; proficient in MS Office; arrange travel; maintain confidentiality.

Microsoft Office, Concur, Ariba, Outlook, Excel

1mo

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1mo

Executive Assistant and Brand Specialist

Philadelphia, Pennsylvania, United States

HybridFull Time

Arbill: Provides industrial safety products, compliance training, and safety consulting.

Hybrid executive assistant with operations, marketing, and vendor leadership.

CMS, CRM, Marketing platforms, Project management software, Website updates, Social media tools, Outlook, Dynamics

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Executive Assistant

Somerset, New Jersey, United States

$75k-$100k/yr OnsiteFull Time

DemantNasdaq Copenhagen: DEMANT: Provides world-leading hearing healthcare solutions and diagnostic equipment.

4+ YOEHigh school diploma; bachelor’s degree preferred; 4+ years experience; excellent communication; confidentiality; typing 50 wpm; strong organizational skills.

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Executive Assistant

Philadelphia, Pennsylvania, United States

OnsiteFull Time

Jefferson: Providing healthcare services and academic programs in Pennsylvania.

5+ YOE5 years of administrative support experience; bachelor’s degree required in business or health administration or related field.

2mo

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2mo

Executive Assistant

Moorestown, New Jersey, United States

OnsiteFull Time

Utilities One: Provides turnkey engineering and construction for utility infrastructure.

Bachelor’s degree or equivalent; proven EA experience; strong organizational, communication, and analytical skills; bilingual in English and Russian; proficient in MS Office and data analysis tools.

Microsoft Office Suite, Project management software, Data analysis software

2mo

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2mo

Executive Assistant

Waltham or King Of Prussia

$85k-$95k/yr OnsiteFull Time

Veterinary Practice Partners: -owns and manages animal hospitals with veterinary professionals.

2+ YOEBachelor’s degree; 2+ years experience preferred; strong communication, organizational, and confidentiality; proficient with Microsoft Office; able to work independently.

Microsoft Office, Data entry

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Executive Assistant

Philadelphia, Pennsylvania, United States

$55k-$60k/yr OnsiteFull Time

Philadelphia Works: Coordinates workforce development and career services in Philadelphia.

4+ YOESupports COO and Operations BU; calendar management; travel coordination; expense processing; document prep; event planning; confidential work.

Microsoft Office, SharePoint, Zoom, Teams

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Executive Assistant

Westtown, Pennsylvania, United States

$41k/yr OnsiteFull Time

Chester County: Provides public services and administration for Chester County residents.

2+ YOEHigh school diploma or GED; at least two years of office/administrative experience; proficient in Microsoft Office; strong communication; confidentiality; organization; independence; typing; customer service; willingness to participate in Emergency Operations Center activations.

Microsoft Office Suite

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Executive Assistant

Plainsboro, New Jersey, United States

HybridFull Time

GenmabNASDAQ: GMAB: Develops antibody-based medicines to treat cancer and serious diseases.

6+ YOE6+ years supporting senior leaders; highly confidential; advanced MS 365; travel, expenses, procurement; event planning; cross-functional coordination.

Microsoft 365, Concur, Coupa, Ariba, eMarketplace, Smartsheet, Veeva, DocuSign, Workday, Copilot

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Executive Assistant

Philadelphia, Pennsylvania, United States

HybridFull Time

CCS Fundraising: Fundraising consulting and campaign management for nonprofit organizations.

3+ YOEBachelor’s degree required; 3 years administrative experience; strong MS Office; highly organized; excellent communication.

Microsoft Word, PowerPoint, Excel, Outlook, Teams, Zoom, NetSuite, HubSpot, Navan

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Executive Administrative Assistant

Titusville, New Jersey, United States

$63k-$101k/yr HybridFull Time

Johnson & JohnsonNYSE: JNJ: Develops and manufactures pharmaceutical drugs and medical devices.

8+ YOEHigh school diploma; 8+ years supporting executives; fast-paced, matrix environment experience; strong written/verbal skills; able to manage priorities; confidentiality; proficient with Microsoft Office, Zoom/Teams, Workday/IRIS.

Microsoft Office, Zoom, Teams, Workday, Ariba/eMarketplace, IRIS

1mo

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1mo

Executive Assistant A

Philadelphia, Pennsylvania, United States

$65k-$78k/yr OnsiteFull Time

University of Pennsylvania: Provides Ivy League higher education and conducts advanced scientific research.

3+ YOESupport senior leadership; manage complex schedules; handle reimbursements; assist in events; proficient with Microsoft 365, Concur, Infor; strong communications and discretion.

Microsoft 365, Adobe Acrobat Pro, Zoom, Concur, BEN Financials, Canvas, Kivuto, FEDS, Infor XM Expense, PennBox

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Senior Executive Assistant/Office Administrator

Philadelphia, Pennsylvania, United States

OnsiteFull Time

Clario: Provides endpoint technology and scientific services for clinical trials.

6+ YOE6–10 years of C-level executive support; bachelor's degree; strong Microsoft 365 tools; AI-enabled tool familiarity; excellent communication and organization.

Microsoft Word, Google Workspace, PowerPoint, Excel, AI tools

1mo

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1mo

Executive Assistant A

Philadelphia, Pennsylvania, United States

$65k-$78k/yr OnsiteFull Time

University of Pennsylvania: Research university offering higher education and healthcare services.

3+ YOEBA/BS and 3-5 years of experience; 10+ years supporting senior leadership preferred; advanced MS 365, Adobe Acrobat Pro, Zoom, Concur; BEN Financials; familiarity with PennBox, 25 Live, Canvas, OSL/Kivuto, FEDS, Infor XM Exp reimbursement.

Microsoft 365, Adobe Acrobat Pro, Zoom, Concur, BEN Financials, PennBox, Canvas, Kivuto (OSL), FEDS, Infor XM Expense Reimbursement, 25 Live Conference Booking System

2mo

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2mo

Executive Assistant (Philadelphia, PA, US, 19103)

Philadelphia, Pennsylvania, United States

HybridFull Time

AramarkNYSE: ARMK: Global food service and facilities management for diverse industries.

7+ YOE7+ years supporting C-level executives; strong project management; advanced MS Office and AI tools; Fortune 500 experience preferred.

Microsoft Office, Microsoft Teams, SharePoint, AI tools, Copilot

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Executive & Legal Operations Assistant

Bethlehem, Pennsylvania, United States

$45k-$54k/yr HybridFull Time

Lehigh University: Private research university providing undergraduate and graduate education.

3+ YOEAssociates or technical degree; Bachelor's preferred; 3-5 years executive support experience; confidentiality; tech proficiency.

Microsoft Word, PowerPoint, Microsoft Office

1mo

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1mo

Executive Assistant / Office Manager - Home Health Care

Wyndmoor, Pennsylvania, United States

OnsiteFull Time

KeystoneCare: Provides hospice, palliative, and home health care services.

3+ YOEThree+ years executive-level admin support; healthcare/home health experience preferred; associate or bachelor’s preferred; strong organizational, communication, MS Office; discretion.

Microsoft Office, Outlook, Word, Excel, PowerPoint, Video conferencing

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Executive Administrative Assistant, Supply Chain Management

Edgewater Park, New Jersey, United States

$25-$34/hr HybridFull Time

Burlington StoresNYSE: BURL: Operates a national chain of off-price retail department stores.

Proven administrative experience supporting executives, calendar management, travel coordination, expense reporting, and data analysis.

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)

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First Page Sage, LLC - Executive Assistant

Trenton, New Jersey, United States

$70k/yr OnsiteFull Time

First Page Sage: Provides search engine optimization and thought leadership marketing services.

3+ YOE3+ years assisting a CEO or senior leader; strong calendar and inbox management; proficient with AI tools; excellent written and verbal communication; highly organized and discreet.

AI tools, calendar software, email management

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Executive Assistant I(US)

Mount Laurel, New Jersey, United States

$33-$49/hr HybridFull Time

TD BankToronto Stock Exchange: TD: Provide retail, commercial, and wholesale banking and financial services.

2+ YOE2+ years of related experience; strong organizational, communication, and PC skills; ability to work independently.

PC, Spreadsheets, Reporting tools, Presentation software

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Executive Administrative Assistant

Wilmington or Wilmington

OnsiteFull Time

JPMorgan ChaseNYSE: JPM: Global financial services firm providing banking and investment solutions.

5+ YOEFive+ years of administrative support at MD level or above; strong calendar, travel, and communications; proficient in Microsoft Office; discretion; able to prioritize; college degree preferred.

Microsoft Office